What are the responsibilities and job description for the Office Admin position at Harris Law Firm PLLP?

What makes The Harris Law Firm voted The Best Law Firm and The Best Lawyers since 2019 by Best Lawyers®?

With a mission of providing superior legal representation and outstanding service for our clients while maintaining a high level of respect and appreciation for our team, and strategic and deliberate care for our community and beyond, The Harris Law Firm's culture truly is unrivaled. Our WeCare® initiative encourages our employees to take care of our clients, our community, and ourselves. Being active in Denver's business and charitable communities, we have a strong and historic ethic of pro bono service. Although our well-established and highly acclaimed family law boutique is one of the largest in our practice area in the region, we pride ourselves on being a collaborative, congenial environment. We focus on our clients' welfare and dignity, and we have a goal of settling our cases and protecting children. In our team-like atmosphere, you are sure to find a culture of collegiality, mutual support, and encouragement.

We offer a full package of benefits including a 401(k) match and health insurance and company covered STD, LTD, AD&D and parental leave.
Regular training and professional development opportunities.
Earn 80 hours of PTO in your first 12 months then jump to 120 hours of PTO in the following year.
The Harris Law Firm is an equal-opportunity employer.

What does our Executive Assistant do?

The Executive Assistant performs a wide variety of support functions for the Firm's Partners and leadership to facilitate successful advertising efforts and efficient operation of the Firm.Greets clients, visitors, and guests; determines the purpose for each person's visit and notifies appropriate Firm employee

Manages and maintains calendar for executives and / or other assigned leadership staff.

Organize, prepare, and manage meetings including scheduling maintenance and sending reminders regarding upcoming appointments

Arranges travel and accommodations for executives and or other leadership staff.

Coordinate communications on behalf of the executives, draft emails, and edit company-wide announcements

Support Firm and executive staff with general operational tasks

Prepares and distributes agendas to Firm meetings / Transcribes meeting notes and minutes for proper historical documentation

Retrieves information as requested from records, email, minutes and other related documents

Track and follow up on requests / Identify which require immediate attention

Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

Administrative tasks such as making and receiving phone calls.

Supports the administrative team in answering phones and other administrative tasks as needed

Update spreadsheets to keep track and report

Performs other duties as assigned

What you bring to the team!

Education and Experience : Associate degree or equivalent job experience

Three to five years of experience in an administrative role

A minimum of two years in customer / client facing roles.

Ability to obtain Notary Commission Certificate

Knowledge / Skills :

Strong verbal and written communication abilities are essential for clear, professional correspondence, while exceptional interpersonal and customer service skills ensure positive, productive relationships. Proficiency in Microsoft Office Suite is key, with the ability to quickly adapt to new software and tools. The role demands excellent organizational skills and a keen attention to detail to manage complex schedules and tasks. Problem-solving and critical thinking are crucial for anticipating challenges, making quick decisions under pressure, and adapting to fast-paced environments. Additionally, an ideal candidate should have intuitive assessment abilities, anticipating the executive's needs, prioritizing tasks independently, and identifying inefficiencies with the ability to suggest improvements. The ability to work well independently, maintain confidentiality , and stay composed in stressful situations will help ensure the smooth operation of the team and executive support.

Job Requirements

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.

Prolonged periods sitting at a desk and working on a computer

Must be able to lift up to 15 pounds at times

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING CONDITIONS AND ENVIRONMENT

While performing the duties of this job the employee is regularly exposed normal business office environment. The ability to share workspace, travel by car or train, dress in proper business attire, attend meetings and meet deadlines are all requirements of this position.

Salary : $55,000-$75,000

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Salary : $55,000 - $75,000

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