What are the responsibilities and job description for the Front Desk Administrative Assistant position at Ciminelli Real Estate Services?

Job Description

Overview

We’re Hiring : Front Desk Administrative Assistant!

Location : Tampa, Florida

Job Type : Full-time

Salary : $20-$22 / hr

What We Offer :

Comprehensive health benefits package.
Opportunities for career advancement and professional development.
A supportive and inclusive work environment guided by our core values.

Job Summary : The Front Desk Administrative Assistant will assist all callers and visitors in a helpful and courteous manner. The Administrative Assistant must be able to multi-task and provide prompt and efficient administrative support for the office. Strong organizational skills and the ability to prioritise are a must.

What You’ll do :

Answers and directs all incoming calls in a helpful and efficient manner. All calls must be answered on or before the third ring. All online / email / fax requests must be responded to within 15 minutes of delivery.

Greets and assists all visitors, guests, clients, etc. in a professional and courteous manner.

Communicates all tenant service requests promptly to appropriate property and facility personnel.

Maintains accurate and timely records of all requests via the Corrigo and / or Workspeed work order system.

Handles correspondence, incoming and outgoing mail and packages, including confidential materials, in a professional and expedient manner.

Orders and maintains an inventory of office supplies.

Maintains central key cabinet and key sign-out logs in Property Management office.

Updates after hours phone messages.

Sets up and maintains accurate tenant / vendor records (to include tracking and maintaining current insurance certificates and HVAC maintenance contracts). Ensure all filing is updated in a timely fashion.

Provides assistance in preparing materials, compiling information and helping with other special projects as required.

Assists accounting department in the monthly compiling and electronic distribution of monthly operating reports.

Performs other duties as assigned.

What You’ll Need :

High school education or equivalent

Skilled in Microsoft Outlook, Excel, and Word. Also, Adobe Acrobat.

Organizational and interpersonal skills necessary to provide clerical and administrative support.

Must be able to work with figures and understand basic financial concepts.

Communicates professionally while understanding and addressing customer inquires and team needs.

Must be able to work at a fast pace, perform duties while under pressure and meet deadline in a timely manner.

Excellent organizational skills, detail-oriented, concern for accuracy and efficiency.

About Us : The Ciminelli name is backed by generations of quality and a customer-centric philosophy. Led by our President & CEO Paul Ciminelli, we are a full-service commercial real estate firm with more than 35 years of experience in the industry. Our team offers customers and stakeholders a range of services including management, acquisition and disposition, and brokerage services, while staying focused on the most important thing—results. Ciminelli has offices throughout Florida, as well as New York, Pennsylvania and Massachusetts, and serving a portfolio in seven states. Because we evolved from Ciminelli Development Company – a leading real estate development and investment firm headquartered in Buffalo, NY – we benefit from the organization’s extensive knowledge, contacts, resources, and large-scale ownership platform. Our affiliation with Ciminelli Real Estate Corporation has afforded us the ability to effectively share an owners’ perspective and hard-earned philosophy that has yielded years of continued success in real estate.

Apply today to join the Ciminelli Real Estate team!

Salary : $20 - $22

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Front Desk Administrative Assistant

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