What are the responsibilities and job description for the AR/AP Specialist position at CIP International, Inc?
Description
About CIP
CIP Retail specializes in creative design, engineering, manufacturing, and installation of interior decor, customer communication signage, and millwork for commercial environments. Whether designing from scratch, or partnering with a design firm, CIP Retail is driven to provide value-focused solutions to meet the customer’s budgetary requirements with the highest impact. Combining the very latest state-of-the-art technology with unmatched craftsmanship, CIP Retail has the experience and know-how to produce nearly anything you can imagine.
Department: Finance
Title: AR/AP Specialist
Direct Report: Controller
Location: CIP Cincinnati office
Travel: 0%
Position Summary
The AR/AP Specialist position plays an integral role in managing and assisting with daily accounting tasks as part of CIP’s finance team. This role is predominantly focused on managing the Accounts Receivable (AR) and Accounts Payable (AP) functions, ensuring accurate and timely processing of invoices, payments, and collections. The ideal candidate will possess a strong understanding of accounting principles, excellent communication skills, and the ability to work independently while contributing to a collaborative team environment. This role will also encompass various basic accounting responsibilities to support the overall financial operations of the company and be able to work in a fast-paced manufacturing, retail environment at a high level of accuracy with extreme attention to detail.
Core Responsibilities
Accounts Payable (AP):
- Process vendor invoices, match with purchase orders and receivers, and resolve all discrepancies in a timely manner
- Execute timely vendor payments each week.
- Ensure all products and services received are accurately accounted for, approved and entered for payment in a timely manner.
- Work with Controller / Sr. Accountant to ensure accruals accurately reflect all items received but not yet invoiced at month end.
- Maintain accurate vendor records and reconcile statements.
- Assist with 1099 preparation and respond to vendor inquiries.
Accounts Receivable (AR):
- Ensure invoicing is complete expeditiously each day.
- Generate and send customer invoices.
- Apply customer payments and reconcile accounts.
- Monitor past due balances and aggressively manage collections.
- Prepare ageing reports and resolve billing issues expeditiously.
- Maintain accurate customer records.
Additional Basic Accounting Responsibilities:
- Assist in the preparation of basic financial reports and analysis.
- Assist with ad-hoc accounting projects, reporting, and analyses.
- Participate in the implementation of our new Epicor ERP system.
Requirements
Knowledge and Skill Requirements
- Associate’s degree in Accounting, Finance, or a related field preferred; Bachelor's degree a plus or equivalent years of experience.
- 3-5 years of experience in accounts payable and accounts receivable roles, with exposure to general ledger accounting.
- Strong understanding of basic accounting principles and procedures.
- Excellent data entry skills with a high degree of accuracy.
- Experience with ERP systems (SAGE or Epicor experience is a plus).
- Proficient in the Microsoft Office products.
- Ability to work both independently and collaboratively in a fast-paced manufacturing environment.
- Strong organizational and communication skills.
- Familiarity with electronic payment processing.
- Experience with report generation and analysis within accounting software.
Note: This job description is intended to provide a general overview of the responsibilities and qualifications for this position. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications. The Company reserves the right to modify or change the job description as necessary.
What We Offer
- Competitive Compensation – Fair and competitive pay based on experience and skills; annual incentive bonus program.
- Comprehensive Benefits Package – Including medical, dental, and vision coverage.
- 401(k) with Company Match – Helping you plan for your future.
- Paid Time Off & Holidays – Work-life balance is important to us.
- Collaborative Work Environment – Work alongside a supportive team that values innovation and craftsmanship.
Contact Information
Lisa Ward, HR Director
?? Office: (513) 874-9925 ext. 121
?? Email: lward@cipretail.com
This position is 100% on-site and requires the candidate to work from our Fairfield, OH office during regular business hours. Remote or hybrid arrangements are not available for this role. Please note that relocation assistance and employment sponsorship are not provided. Candidates must be authorized to work in the United States.