What are the responsibilities and job description for the Administrative Assistant - Entry Level position at Cipher Billing?
Job Duties and Responsibilities
- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary. Take detailed meeting minutes.
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, building office furniture and preparing communications on the executive’s behalf.
- Collect, scan, and distribute mail.
- Book travel arrangements, including conference/ event tickets, hotels.
- Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure. adequate levels of necessary supplies at all times.
- Occasionally traveling off-site to deliver or pick up items.
- Ensuring the confidentiality and security of files and filing systems.
- Answering phone calls in a polite and professional manner.
- Assist in research, planning, and organizing of company events, procedures, recruitment or projects as needed.
Expectations
1. DEPENDABILITY - Employee can be counted on to complete assigned tasks in a timely manner with little supervision. Accepts responsibility when necessary to see that the job gets done.
2. ATTENDANCE AND PUNCTUALITY - Is prompt and on time for work, assignments, and meetings. Notifies supervisor prior to lateness or absence. Understands that excess absences pose a hardship on other team members. 3. JOB SKILLS AND KNOWLEDGE - Employee completes all chart related documents and correspondence for assigned clients in a timely manner.
4. Employee works cooperatively with other community resources and referral sources to coordinate services to clients.
5. QUANTITY AND QUALITY OF WORK – Cares about the quality and accuracy of work being produced. Accepts responsibility for completing job tasks. Uses time productively and efficiently.
6. ATTITUDE – Demonstrates a cooperative, positive, and enthusiastic attitude toward fellow team members, clients, and visitors. Maintains a positive attitude in carrying out assignments and is helpful and courteous to fellow team members.
7. CONFIDENTIALITY - Knows and follows confidentiality law and procedures at all times.
8. COMMUNICATION SKILLS - Is effective in written and oral expression. Demonstrates proper telephone etiquette and is able to communicate easily with clients, referral sources, and visitors in an appropriate manner. Relates to clients and co-workers in a respectful and professional manner.
9. CONDUCT – Conducts one’s self in a manner consistent with the agency’s code of ethics and code of conduct. Shows professionalism in office setting.
10. FLEXIBILITY / HANDLING EMERGENCIES – Responds well to changing situations or routines. Handles crisis situation calmly and professionally.
11. Time management and ability to meet deadlines
12. Verbal and written communication skills
13. Strong organizational skills and ability to multitask
14. Problem-solving and decision making
15. Proactivity and self-direction
16. Interpersonal skills
Work Environment Characteristics
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Noise Level – usually quiet but will get loud on occasion due to employees being on the phone at the same time.
• Physical Demands – employee is frequently required to sit; employee must occasionally lift and / or move up to 25 pounds.
Salary : $20 - $25
