What are the responsibilities and job description for the Seasonal Office Manager position at CIRCLE SEAFOODS INC?

Position Description :

Job Title : Seasonal Office Manager

Location : Metlakatla Alaska

Job Type : Seasonal Full-time (Non-Exempt)

Compensation : $25-$35 per hour

Season : May - October

Estimated Start Date : May 2025

Overview : Circle Seafoods is on the lookout for a success-driven individual to become part of our Seasonal Office Team. The ideal candidate will be proactive, optimistic, and eager to grow in their career. This opportunity is a fantastic way to start your journey with us as we continue to expand. If you are a committed and detail-focused person who thrives on organization, this position is meant for you. The Seasonal Office Manager will be essential in collaborating and communicating with the Operations Manager and the Human Resources department's daily functions, ensuring that the Office processes run efficiently and smoothly.

Please note this seasonal position is located in Metlakatla, AK. Must have the ability to travel to Alaska and live remotely for the summer salmon season.

Key Responsibilities :

Office Operations : Ensure the smooth and efficient day-to-day operations of the office.
Streamline Administrative Procedures : Identify and implement improvements to administrative processes to enhance efficiency and productivity.
Onboarding : Oversee onboarding process for incoming employees.
Travel : Personnel Travel Coordination and Booking.
Management : Delegate and coordinate with Administrative staff.
Develop Communication Protocols : Create and implement effective communication strategies to team members and employees.
Coordinate Employee Schedules : Efficiently review employee hours for payroll.
Scheduling : Organizing and scheduling appointments and meetings for management.
Maintain Files : Ensure that all office files are well-organized, up-to-date, and easily accessible.
Inventory : Monitor and manage the office supplies, ensuring that all necessary items are consistently available.
Communication : Regular communication and collaboration with the Operations Manager and HR team for supporting employees.
Compliance : Ensure compliance with company policies and legal regulations by assisting in audits and updating HR policies as required.

Requirements :

Proven experience as an Office Manager, Front Office Manager or Administrative assistant

Knowledge of office administrator responsibilities, systems and procedures

Proficiency in MS Office (MS Excel and Word, in particular) and Google Suites (Gmail, Calendar, Drive, Docs, Sheets, in particular)

Hands on experience with office machines (e.g. fax machines and printers)

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills in a fast-paced environment

A creative mind with an ability to suggest improvements

High School degree : additional qualification as an administrative assistant or Secretary will be a plus

Qualifications :

A high school diploma or equivalent is required; an Associates or Bachelors degree in Business Administration, Communications, or relevant work experience is preferred.

Valid drivers license

Excellent organizational and multitasking abilities.

Strong communication and interpersonal skills.

Proficiency in Google Suite (Docs, Sheets, Slides).

Attributes :

Strong interpersonal skills

Excellent organizational abilities

Detail-oriented and able to handle confidential information with discretion.

Proactive and eager to learn with a positive attitude.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Flexibility and Adaptability : Being able to juggle multiple tasks and respond to sudden changes or needs in the office environment.

Prolonged periods of sitting : Seasonal Office Manager often works at a desk for extended hours, which can require good posture and ergonomic awareness.

Frequent computer use : This includes typing, data entry, and managing emails, which can strain the eyes and wrists if not done with regular breaks and proper equipment.

Organizational tasks : These might involve filing, sorting documents, or maintaining office supplies, which can require some light lifting and movement around the office.

Communication tasks : Interacting with colleagues and clients, both in person and over the phone, necessitates clear speaking and attentive listening skills.

Compensation :

This is an hourly position that is eligible for overtime pay. Overtime is 1.5 times the regular hourly rate. Extensive overtime is frequently offered / required with total workdays up to 16 hours. At times throughout the season, we will be operating and working 7 days a week, workdays vary Sunday through Saturday. Potential for merit pay, based on performance.

How to Apply

Interested candidates are encouraged to submit their resume and a cover letter explaining their interest in the Seasonal Office Manager position at Circle Seafoods.

Applications can be sent via email to eve@circleseafoods.com.

Why Join Circle Seafoods?

Be part of a forward-thinking company that prioritizes sustainability and quality.

Opportunity to lead and shape the future of our supply chain operations.

Competitive compensation and benefits package.

Dynamic and inclusive work environment that values diversity and innovation.

Career Growth Opportunities :

Circle is a rapidly growing innovative wild seafood business, with consistent opportunities for team members to expand the scope of their involvement with and contributions to the business. While it is important for Circle to ensure that certain goals and roles are fulfilled, we maintain a culture of open collaboration and support and encourage every team member to identify how they can align their experience and interests in ways that best promote the profitability of Circle Seafoods and their happiness, even when these alignments fall outside of the scope of a role / job description that a team member was hired to fulfill.

Benefits :

Room & Board

Meals provided

Travel to and from Point of hire to Alaska location

Circle Seafoods, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or other protected status.

Benefits and HR will be administered by a third-party service (e.g. VensureHR) and include a significant list of additional benefits and services available to Circle employees.

Salary : $25 - $35

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