What are the responsibilities and job description for the Seasonal Office Manager position at Circle Seafoods?

Job Title : Seasonal Office Manager

Location : Metlakatla, AK 99926

Job Type : Full-time (Non-Exempt)

Pay Rate : $25.00 - $35.00 Hourly

Days Worked : Sun., Mon., Tue., Wed., Thu., Fri., Sat.

Circle Seafoods is an innovative company dedicated to transforming the wild seafood industry. They focus on increasing the value of wild fish through efficient, profitable, and equitable processes.

Job Overview :

Circle Seafoods is on the lookout for a success-driven individual to become part of our Seasonal Office Team. The ideal candidate will be proactive, optimistic, and eager to grow in their career. This opportunity is a fantastic way to start your journey with us as we continue to expand. If you are a committed and detail-focused person who thrives on organization, this position is meant for you. The Seasonal Office Manager will be essential in collaborating and communicating with the Operations Manager and the Human Resources department's daily functions, ensuring that the Office processes run efficiently and smoothly.

Please note this seasonal position is located in Metlakatla, AK. Must have the ability to travel to Alaska and live remotely for the summer salmon season.

Responsibilities :

Office Operations : Ensure the smooth and efficient day-to-day operations of the office.
Streamline Administrative Procedures : Identify and implement improvements to administrative processes to enhance efficiency and productivity.
Onboarding : Oversee onboarding process for incoming employees.
Travel : Personnel Travel Coordination and Booking.
Management : Delegate and coordinate with Administrative staff.
Develop Communication Protocols : Create and implement effective communication strategies to team members and employees.
Coordinate Employee Schedules : Efficiently review employee hours for payroll.
Scheduling : Organizing and scheduling appointments and meetings for management.
Maintain Files : Ensure that all office files are well-organized, up-to-date, and easily accessible.
Inventory : Monitor and manage the office supplies, ensuring that all necessary items are consistently available.
Communication : Regular communication and collaboration with the Operations Manager and HR team for supporting employees.
Compliance : Ensure compliance with company policies and legal regulations by assisting in audits and updating HR policies as required.

Qualifications :

A high school diploma or equivalent is required; an Associate’s or Bachelor’s degree in Business Administration, Communications, or relevant work experience is preferred.

Valid driver’s license

Excellent organizational and multitasking abilities.

Strong communication and interpersonal skills.

Proficiency in Google Suite (Docs, Sheets, Slides).

Attributes :

Strong interpersonal skills

Excellent organizational abilities

Detail-oriented and able to handle confidential information with discretion.

Proactive and eager to learn with a positive attitude.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Flexibility and Adaptability : Being able to juggle multiple tasks and respond to sudden changes or needs in the office environment.

Prolonged periods of sitting : Seasonal Office Manager often works at a desk for extended hours, which can require good posture and ergonomic awareness.

Frequent computer use : This includes typing, data entry, and managing emails, which can strain the eyes and wrists if not done with regular breaks and proper equipment.

Organizational tasks : These might involve filing, sorting documents, or maintaining office supplies, which can require some light lifting and movement around the office.

Communication tasks : Interacting with colleagues and clients, both in person and over the phone, necessitates clear speaking and attentive listening skills.

Compensation :

This is an hourly position that is eligible for overtime pay. Overtime is 1.5 times the regular hourly rate. Extensive overtime is frequently offered / required with total workdays up to 16 hours. At times throughout the season, we will be operating and working 7 days a week, workdays vary Sunday through Saturday. Potential for merit pay, based on performance.

Salary : $25 - $35

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