Operations Administrator

About Circle U Foods, Inc.

At Circle U Foods, we’re passionate about delivering high-quality products and outstanding service. Our mission is simple: exceed expectations through innovation, efficiency, and a commitment to food safety.

We’re proud of our inclusive culture that celebrates diversity and empowers our team to thrive. We strive to create an environment that drives accountability and continuous improvement.

With a focus on safety, transparency, and ethical practices, we partner with our customers and stakeholders to build lasting value. Circle U Foods is more than a business—we’re a family dedicated to making a positive impact in our industry and community.

Job Summary: The Operations Administrator provides administrative support to ensure the smooth functioning of the operations department and throughout the organization. This role is responsible for managing inventory records, maintaining company databases, organizing and distributing production paperwork, and assisting with various clerical and operational tasks. The Operations Administrator also facilitates communication between departments, ensuring that operational workflows remain efficient and compliant with company policies and industry regulations.

Key Responsibilities and Skills:

• Perform administrative and clerical tasks to support daily operations.
• Answer phones and respond to internal and external inquiries in a professional manner.
• Manage and update company databases, ensuring accurate record-keeping.
• Maintain and organize client and production records.
• Sort and distribute production paperwork and documentation.
• Track and maintain inventory records to ensure stock levels are accurate.
• Assist with scheduling, coordinating meetings, and preparing reports.
• Provide administrative support to other departments or projects as needed.
• Assist in coordinating workflow between departments to maintain operational efficiency.

Education and/or Work Experience Requirements:

• High school diploma or GED required.
• Minimum of 2 years of experience in an administrative role required, preferably within a manufacturing or food production environment.
• Strong organizational and administrative skills with high attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and data management software.
• Strong analytical and problem-solving skills.
• Ability to multitask and manage time effectively in a fast-paced setting.
• Experience working with inventory tracking systems is a plus.

Physical Requirements and Working Conditions:

• Ability to sit for extended periods while working on a computer.
• Frequent standing, walking, bending, and lifting up to 40 lbs. due to full file boxes.
• Work is primarily performed in an office setting within a manufacturing environment.
• Must be able to work in a team-oriented setting and collaborate with multiple departments.
• Occasional exposure to a production floor with varying temperatures and noise levels.

Other Duties:

• Follow food safety and quality protocols.
• Follow GMPs (Good Manufacturing Practices), housekeeping and safe work practices.
• Other duties as assigned.

Benefits:

Circle U Foods offers a benefits package that includes:

• Company paid employee-only health (HMO), dental, vision, and life insurance. A PPO health plan is offered with a cost share.
• Voluntary insurance plans for short-term disability coverage, Accident and Critical Illness.
• Additional voluntary life insurance policy available
• COVID and Flu incentive - 8 hours per vaccination dose
• Accrued Paid Time Off: 0-5 years, 2 weeks; 5-10 years, 3 weeks; 10 years 4 weeks

Equal Opportunity Employer
Circle U Foods, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Conditions of Employment

• Eligibility to Work: Applicants must be legally authorized to work in the United States and provide appropriate documentation to complete the I-9 verification process.
• Age Requirement: Applicants must be at least 18 years of age.
• Transportation Requirement: Applicants must have reliable transportation to and from work to meet job attendance and punctuality requirements.
• Pre-Employment Screening: Candidates must successfully pass a background check and drug test.

COVID-19 Considerations
Vaccination is not required; however, vaccination incentives are offered.