Commercial Property Coordinator

Company Description

Understanding that any successful commercial asset depends on its ability to run as smoothly as possible, Cirrus Asset Management offers a straightforward and effective plan for providing commercial and multifamily facility maintenance services. We leverage best in class technology platforms to ensure seamless completion of work throughout all commercial property types (office, retail, multifamily, etc.) and additionally have auditable reporting capabilities. 

Job Description

The Retail Property Management Coordinator will provide administrative support to the assigned Retail Division by performing the following duties.

Essential Duties and Responsibilities: (Other duties may be assigned.)

REPORTING

• Generates assigned reports and provides to RM on a daily, weekly, or monthly basis (i.e. stacking plans, budget comparisons, executive summaries).
• Monitors collections dashboards and shares information with RM as needed.
• On a monthly basis, creates a list of repairs from monthly inspections that are to be found in GoCanvas.
• Checks the aged receivable report to make sure the on-site team are making weekly (at minimum) delinquency follow-ups with notes.
• On a monthly basis, completes RM expense reports and turns in to RM for signature.
• Create/maintain property Spec Sheets – vendor contacts, etc.

TENANT RELATIONS

• Gather Tenant Event pricing for evaluation.
• Monitors Angus alerts and escalates information to PM/RM as needed; assists Tenant with Conference Room reservations.
• Monitors collections dashboards and shares information with RM as needed.
• Manages tenant COI process ensuring updated and accurate COIs are on hand at all times.
• Generates Yardi change forms for new and renewal leases.
• Checks the aged receivable report to make sure the on-site team are making weekly (at minimum) delinquency follow-ups with notes.
• Processes move out documents - print ledgers, complete forms for accounting, update directory, move tenant to expired on shared drive, see checklist for more.
• Tenant file set up including adding shared drive and physical documents to their respective locations, obtaining COIs, scan/store/generate tenant notices, maintain non-billing tenant contact lists in Yardi and (parallel) Angus, etc.
• Updates building directories via TouchSource.

VENDORS

• For new vendor set ups, collects all needed documentation (COIs, W9s, Cirrus’ internal set up form), completes vendor packet, and sends to accounting department. Scan and store general vendor documents.

INVOICING

• Manages maintenance invoicing processes including generating invoices.
• Inputs Utility invoices into Yardi. Preliminarily code all Texas invoices weekly (cut off dates 15th and 25th).
• Generates Leasing Commission invoices for all internally completed deals.

RECEPTION

• Manages visitors to the office for both residential and commercial divisions.
• Collect/sort/distribute multi family, commercial and residential mail.
• Answer main commercial phone line
• Maintain / order office supplies for Texas Regional Office.

LEASING

• Oversee CoStar building research.
• Coordinate marketing set up & checking lease listings.
• Manage and route leasing inquiries.
• Performs other duties as assigned.

COMPENTENCIES

• Collaborating
• Communication
• Earning Trust
• Energy
• Initiating Action
• Managing Work
• Monitoring Information
• Planning and Organizing
• Quality Orientation
• Technical / Professional Knowledge and Skills
• Technology Savvy
• Work Standards

Qualifications

• High School Diploma or general education degree (GED), college degree preferred; and two-three years direct related experience and/or training; or equivalent combination of education and experience.
• Ability to read, analyze, and interpret general lease documents, professional journals, technical procedures, or governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, and co-workers.
• Ability to calculate figures and amounts such as discounts, proportions, and percentages.
• Ability to interpret a variety of instructions furnished in in written, oral, diagram, or schedule form.
• To perform the job successfully, an individual should have knowledge of Yardi, Angus, Microsoft Office, Microsoft Teams, and internet.
• Working knowledge of leasing and property management. Knowledge of local ordinances which affect property management including but not limited to state and federal COVID-19 mandates on rent collection, and security deposits.
• Commercial Management experience - Preferred. 
• Valid drivers license and insurance - Required

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to stand; walk; reach with hands and arms; and stoop kneel, crouch, or crawl. The employee is occasionally required climb or balance and taste or smell. The employee must frequently lift and/or move up to 10 pounds.

Additional Information

Portfolio Locations: Greater Denver metro Area ( Westminster, Lakewood, DTC, Parker, Castle Rock) 

Schedule: Monday - Friday (8am - 5pm) some weekends if needed

Pay: $21-$24 hourly plus mileage and phone reimbursement

The above job description is not intended to be an all-inclusive list of duties and standards of the position.

All your information will be kept confidential according to EEO guidelines.