Clerical Assistant

POSITION SUMMARY: Sort incoming mail to proper individuals and prepare outgoing mail, daily. Stuff 1st premium notices, final notices, credits, and specials. Scanning documents. Filing, or any other similar job-related duties as assigned.

ESSENTIAL FUNCTIONS:

1. Sort the incoming mail and deliver, daily.

2. Stuff 1st premium notices, finals, credits, and special notices weekly.

3. Scanning documents to Laserfische.

4. Key batches to computer, daily.

5. Filing

OTHER RESPONSIBILITIES:

• Answer and follow through on internal and external customer requests.
• Make address changes.
• Sort weekly computer run.
• Backup receptionist for lunch/break.
• Back up preparing outgoing mail as needed.
• Other similar job-related duties as assigned.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, you must be able to perform each essential duty satisfactorily. Must dress in an appropriate manner. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or its equivalent. Good phone skills, computer and typing skills.

LANGUAGE SKILLS:

Ability to read and interpret general business. Ability to effectively present information and respond to questions from groups of managers, customers and the general public. Exceptional verbal and interpersonal skills.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rates, ratios and percents.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands, to finger, handle or feel objects, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch or crawl.

The employee must occasionally lift and/or move up to 25 pounds.

OTHER SKILLS AND ABILITIES:

Basic knowledge of general office procedures and operation of office equipment. Ability to organize and prioritize work.