Property Specialist - Clerk II

JOB
The Delinquent Property Specialist position is responsible for the clerical administration of the Butte-Silver Bow delinquent property tax sale process and serves as administrative support for the Land Records Division of the Butte-Silver Bow Planning Department; does related work as required.This is highly responsible administrative and clerical work involving responsibility for identifying properties with delinquent taxes and administering the tax sale process. This position requires a high degree of public interaction and consistent customer service, in addition to demonstrated capabilities to collaborate and contribute to the development of policies and programs, and maintenance of the administrative record associated with delinquent property. The work is performed in accordance with established procedures and systems under the general direction and supervision of the Planning Director, but some leeway is granted for the exercise of independent judgment and initiative. The nature of the work performed requires that an employee in this class establish and maintain close cooperative working relationships with the Treasurer, Land Records Coordinator, Land Records Clerk, Clerk & Recorder, and Finance & Budget Director as well as the general public. Employees in this class are in an environment associated with tax collections and must comply with legal requirements, frequent public contact, and high-volume production which may require the employee to perform work under considerable stress. This position is covered under a Collective Bargaining Agreement between the City-County of Butte-Silver Bow and the Federation of Butte-Silver Bow Public Employees, Local no. 4372, MFPE Clerks.

EXAMPLE OF DUTIES

• Performs public counter work;•Provides information and direction in person, over telephone, and in email to address customer inquiries;•Assists Butte-Silver Bow Treasurer in planning, organizing, and coordinating the delinquent tax deed and tax sale process for the City-County, and holding the tax sale auction;•Reads and interprets statute to ensure all relevant laws and regulations are followed in reconciling and processing delinquent tax notices and sales;•Identifies properties with unpaid taxes, subject to tax deed process;•Tracks street and alley vacation requests;•Maintains accurate records of transactions and published legal notices;•Reviews deeds for correct and accurate information;•Acts as the secretary for the Land Sales Committee, including the preparation of agendas, minutes, public notifications, and online and newspaper publications, and general administrative documentation•Reads and interprets legal descriptions, deeds, decrees, and other forms of property documentation; can identify described locations on a map.•Performs land records research utilizing the land records system for use in the various city-county land transactions, which includes the capability to identify gaps in the record, locate and assemble information from a variety of resources, and generate a complete property record. •Prepares tax sale lists and bid sheets;•Drafts Communications, Ordinances and Resolutions associated with Tax Deed Land Sales as requested and authorized;•Interprets and advises the general public and City-County employees on delinquent tax process in accordance with State and Local statute and internal policies and procedures;•Collaborates with Land Records System Coordinator, Treasurer, Land Records Clerk IV, Clerk & Recorder, Budget Director, other City-County employees in determining real property sales to the public, and the method of disposal to be used for the transfer of real property within county;•Collaborates with GIS professionals to maintain tax sales information in digital format;•Performs field work, as necessary, including posting Tax Deed properties; •Attends meetings, conferences and workshops as requested and authorized;•Attends Council of Commissioners meetings for Land Records agenda items as requested and authorized;•Performs related work as required;•Performs all duties and work assignments in a safe, healthy, and environmentally sound manner. Specifically, complies with the Health & Safety Program; maintains work area in a safe and orderly manner; identifies and reports unsafe conditions; reports all accidents; wears required personal protective equipment; and attends safety-related meetings, training sessions, fit testing, etc.•Performs all duties and work assignments in compliance with project quality requirements.•Acts responsibly and ethically, and in conformance with generally accepted business, occupational, and professional standards.•Performs other duties as assigned.

SUPPLEMENTAL INFORMATION
The job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities. Tasks and duties of the employee may differ from those outlined above.The City-County is an Equal Employment Opportunity Employer. It does not discriminate on the basis of race, color, religion, sex, age, national origin, physical disability, or veteran status.