Property Manager

Job Title: Property Manager

Location: Missoula, Montana

About Us:

Zillastate Property Management is a full service boutique firm that utilizes top tier software, deep rooted market knowledge and a dedicated team to deliver unequaled customer service. We value integrity, professionalism, and a commitment to excellence in all aspects if our operations. We specialize in both residential and commercial property management in the greater Missoula area.

Job Overview:

We are seeking a competent and experienced Property Manager. The Property Manager is responsible for overseeing the daily operations of residential and commercial properties in our portfolio. This role involves managing tenant relations, coordinating maintenance and repairs, ensuring compliance with MT Fair Housing, and achieving satisfaction for the tenants and properties under management.

Key Responsibilities:

• Tenant Relations:
• Act as the primary point of contact for tenants. Address and resolve tenant inquiries, complaints, and requests in a timely and professional manner.
• Conduct lease renewals and manage tenant move-ins and move-outs.
• Enforce lease agreements and property rules fairly and consistently.
• Property Maintenance:
• Coordinate and oversee maintenance and repair work for the property. Ensuring that all issues are addressed promptly and that the property is well-maintained.
• Conduct regular inspections to ensure compliance with lease agreements and property standards.
• Lease Administration:
• Prepare and execute lease agreements.
• Enforce lease terms and conditions.
• Collect rent payments and ensure prompt processing and deposits.
• Marketing and Leasing:
• Develop and implement marketing strategies to attract prospective tenants.
• Show properties, process rental applications, and screen potential tenants to ensure they meet qualification criteria.
• Regulatory Compliance:
• Ensure that the property complies with all local, state, and federal regulations, including health and safety codes, and fair housing laws.
• Handle evictions and legal proceedings as necessary.
• Vendor Management:
• Manage relationships with external vendors and contractors.
• Obtain and review quotes for services, negotiate timelines, and ensure quality of work.
• Reporting:
• Provide regular reports to property owners or management, including occupancy status, maintenance status and any pertinent property-related activities.
• Administrative Tasks:
• Maintain accurate records of property management activities, financial transactions, and tenant interactions.
• Answer phones, emails and texts from vendors, tenants, owners, etc.
• Check the mail and enter any bills that need to be received.
• Manage digital filing, data entry of vendor activities, miscellaneous office tasks
• Meet with Exec PM to provide updates on any “Hot Button” items.

Qualifications:

• Education:
• Bachelor’s degree in Business Administration, Real Estate, Property Management, or a related field preferred.
• Relevant certifications (e.g., Certified Property Manager (CPM), Residential Management Professional (RMP)) are a plus. Zillastate will pay for license, if unlicensed).
• Experience:
• Proven experience as a Property Manager or similar position.
• Skills:
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in property management software (Appfolio, RentCheck) and Microsoft Office Suite.
• Personal Attributes:
• Strong problem-solving abilities.
• Detail-oriented with a proactive approach to addressing issues.
• Ability to work independently and as part of a team.

Working Conditions:

• Office hours 9am - 3pm, Monday - Friday, may require occasional evening or weekend hours (emergencies only), ability to handle physical aspects of property management, etc.]

Job Type: Contract

Pay: $22.00 per hour

Expected hours: 25 – 30 per week

Schedule:

• Monday to Friday

Ability to Commute:

• Missoula, MT 59801 (Required)

Ability to Relocate:

• Missoula, MT 59801: Relocate before starting work (Required)

Work Location: In person

Salary : $22