What are the responsibilities and job description for the Mayor's Office Executive Assistant III position at City and County of Denver?
About Our Job
With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose — for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver.
What We Offer
The City and County of Denver offers a competitive salary commensurate with education and experience. The salary range for this position is $26.26 - $39.32. Our starting salary range is $26.21 - $32.76./hr., based on experience and education. We also offer generous benefits for full-time employees which include but are not limited to:
- A guaranteed life-long monthly pension, once vested after 5 years of service
- 457B Retirement Plan
- 140 hours of PTO earned within first year 11 paid holidays, 1 personal holiday and 1 volunteer day per year
- Competitive medical, dental and vision plans effective within 1 month of start date
Location
In this position you can expect to work on site at the City and County Building five days per week. Please note, the Mayor’s Office is not remote, and this position is an in-person role. We believe we can listen better, learn more, and act faster when we are able to build strong relationships in the same physical space. With this in mind, we do our work together in person. We value in-person interactions. Our office is not remote.
What You’ll Do
The Mayor's Office is seeking an Executive Assistant III. This is an exciting opportunity for a highly skilled candidate to thrive in a dynamic, fast-paced, and politically charged environment. The ideal candidate will possess strong organizational skills, keen attention to detail, and the ability to effectively manage multiple priorities. As an Executive Assistant III you will be responsible for:
- Calendar & Scheduling Management: Calendar & Scheduling Management: Efficiently coordinate executive calendars, schedule meetings, arrange travel, and proactively resolve conflicts to ensure seamless daily operations.
- Administrative Support & Office Operations: Provide comprehensive administrative support, manage logistics for special events, and offer backup coverage as needed during peak periods.
- Communication & Documentation: Draft, edit, and manage professional communications, presentations, and official documents while ensuring clear and effective communication with key stakeholders.
- Boards & Commissions & Outreach Support: Assist with the Boards & Commissions process by scheduling interviews, tracking applications, and preparing necessary documentation. Support the Community Outreach team with constituent communications, development of engagement materials, and preparation for public events.
- Relationship Management & Stakeholder Engagement: Facilitate effective communication and serve as a liaison between internal teams, city departments, and external partners, fostering
What you’ll bring:
Our ideal candidate has some or all the following experience, skills, and characteristics:
- Time Management & Prioritization: Proven ability to manage multiple responsibilities, balancing competing priorities with long-term objectives, while adapting to shifting deadlines in a fast-paced environment.
- Project Management & Organizational Skills: Oversee the planning, logistics, and implementation of complex projects or events, ensuring seamless execution while maintaining high-quality standards and meeting deadlines.
- Communication, Analytical & Interpersonal Skills: Strong written and verbal communication skills, with the ability to analyze information, draft professional documents, and interact effectively with diverse stakeholders, including internal teams, elected officials, and community partners.
- Confidentiality, Discretion & Attention to Detail: Commitment to handling sensitive information with professionalism and integrity while ensuring accuracy and high-quality standards in all communications and documentation.
- Problem-Solving, Initiative & Adaptability: Proactive approach to identifying challenges, resolving issues efficiently, and adjusting to evolving priorities with a solutions-focused mindset.
- Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Salesforce, calendar management software, and the ability to learn new platforms quickly.
- Cultural Competence & Community Engagement: Strong awareness of equity and diversity issues, with the ability to engage effectively with Denver's diverse communities and stakeholders.
- Leadership, Initiative & Teamwork: A self-starter who takes ownership of projects, contributes to team objectives, and fosters productive relationships with colleagues, government departments, and external partners.
- Ability to Operate in High-Pressure Environments: Capacity to perform effectively under pressure, meet tight deadlines, and maintain productivity in a dynamic and demanding work setting.
Required Minimum Qualifications
- Education Requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate
- Experience Requirement: Three (3) years of administrative/secretarial experience which must include one (1) year of experience at the type and level providing support to a manager responsible for large, complex divisions or the highest level manager of a small organization
- Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirement
Application Deadline
This position is expected to stay open until February 9, 2025. Please submit your application as soon as possible and no later than February 9, 2025 at 11:59 PM
About Everything Else
Job Profile
CA2179 Executive Assistant III
To view the full job profile including position specifications, physical demands, and probationary period, click
here
.
Position Type
Unlimited
Position Salary Range
$26.21 - $39.32
Starting Pay
$26.21 - $32.76. /hr. based on experience and education
Agency
Mayor's Office
Assessment Requirement
Administrative Professional
The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.
It is your right to access oral or written language assistance, sign language interpretation, real-time captioning via CART, or disability-related accommodations. To request any of these services at no cost to you, please contact
Jobs@Denvergov.org
with three business days’ notice.
Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S.
For information about right to work, click
here
for English or here
for Spanish.Salary : $26 - $33
