What are the responsibilities and job description for the ADMINISTRATIVE SPECIALIST II (SR-22) [2 vacancies] position at City and County of Honolulu, HI?
Position Information
personnel matters and budgeting challenges
THESE VACANCIES ARE NOT SECRETARIAL, CLERICAL, OR OFFICE SUPPORT POSITIONS.
Are you up to the challenge of ensuring that staff are motivated to work by taking care of personnel matters and ensuring that the department has the funds it needs to carry out their goals and objectives? The Department of Planning and Permitting (DPP) and Department of Budget and Fiscal Services (BFS) are each looking for a very talented person who is able to take care of personnel matters and advise on budget and fiscal matters. Job duties may or may not include the below:
Coordinating departmental activities and resolving problems relating to a variety of departmental personnel management services, including recruitment, selection, promotions, transfers, retirement, classification, training, labor relations, and related activities.
Gathering, compiling, and preparing detailed reports on departmental expenditures for budgetary projections and the use of facilities and/or services rendered to the general public.
Coordinating the preparation of departmental budget and program plans and preparing supporting justification.
Assisting with developing, administering, monitoring, and controlling various components of a department’s overall budget.
Providing management advisory services pertaining to a variety of different administrative services functions, including personnel management, budget and fiscal administration, organization and management, public relations, property management, and related areas.
Additional Job Information
***Actual salary will be commensurate with applicable experience, pending approval.***
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Minimum Qualification Requirements
At the time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from a regionally-accredited four-year college or university with a bachelor's degree in business or public administration or a related field.
Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
Verification Requirement: You must submit evidence of your education in order to be given credit. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.
Substitution: Work experience may be substituted for the bachelor's degree on a year-for-year basis. Such experience must have provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelor's degree.
EXPERIENCE REQUIREMENT:
Three years of professional (i.e., post-bachelor's degree, non-clerical) work experience in budget administration, personnel management (i.e., human resources), or management analysis.
Such experience must have demonstrated knowledge of basic principles and practices of public administration including personnel management, budget and fiscal administration, and organization and method analysis; methods and techniques for evaluating and analyzing facts, information, and issues to resolve problems; research and statistical methods and techniques; and report and letter writing. Such experience must also have demonstrated the ability to analyze and evaluate administrative problems, operations, programs, and fiscal information.
SUBSTITUTION:
A Master's degree in Human Resources Management, Business Administration, or Public Administration from a regionally-accredited four-year college/university may be substituted for six (6) months of the required work experience.
Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
Verification Requirement: You must submit evidence of your education in order to be given credit for the substitution. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.
Non-Qualifying Experience:
Having the required number of years of experience will not in itself be accepted as qualifying for the position. Your overall experience must have been of such scope, level, and responsibility as to conclusively demonstrate the ability to perform the duties of the position.
Most work experience in a professional-level administrative or managerial position includes some responsibility for budget, personnel, and/or management analysis functions. However, if the primary responsibility of the position is not concerned with professional budget administration, personnel management, and/or management analysis work, such experience is not considered qualifying for the position of Administrative Specialist II.
LICENSE REQUIREMENT:
Possession of an appropriate valid driver's license, as required.
Examination Process
EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.
EXAMINATION WEIGHT:
Education and Experience Evaluation.....................100%
650 South King Street, 10th Floor
Honolulu, Hawaii, 96813
Salary : $5,258 - $6,153
