What are the responsibilities and job description for the OFFICE ASSISTANT II (SR-08) [1 vacancy] position at City and County of Honolulu, HI?
Salary
See Position Description
Location
Oahu, HI
Job Type
Full-Time Permanent
Job Number
211245
Department
Department of Enterprise Services
Division
Administration
Opening Date
02/19/2025
Closing Date
2/21/2025 11:59 PM Hawaii
Position Information
Rise to the occasion of clerical excellence and apply for Office Assistant II today!
Interviews on March 18, 2025
This position performs a variety of complex clerical assignments, in preparing, processing, and filing forms, records and similar materials in accordance with general instructions and procedures; and performs other related duties as required.
The Department of Enterprise Services, Administrative Services Office is hiring for Office Assistant II in Honolulu, which will serve as the first point of contact for the administrative services section and provide direct clerical assistance to the section in various human resources tasks.
Some examples of work generally stated for the Office Assistant II classification, but not precluding other specific duties and responsibilities assigned for the specific position, can include (but are not limited to):
- Creates, edits, prints, stores, retrieves and deletes documents using a computer, word processing and other software, in draft or final form, from rough or corrected copy where formal and arrangements are not clearly indicated.
- Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
- Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports.
- Composes routine correspondence and letters of acknowledgement.
- Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the agency’s purpose and functions.
- Assists the public in filing out standard and supplementary forms.
- Sets up and maintains a variety of files and records and revises filing system as necessary.
- Sorts, arranges and files a variety of documents and materials.
- Answers the telephone and takes and/or relays messages to the proper person or office.
- May incidentally supervise the work of others.
Apply today! If you qualify for the position, your name will be eligible for referral to the hiring department for further consideration for the current job opening, as well as future vacancies for this job title.
Additional Job Information
HIRING PROCESS:
- Applications must be submitted online by February 21, 2025, 11:59 p.m., Hawaii Standard Time (HST).
- Interviews for the current vacancy will be held on March 18, 2025.
- A conditional offer will be made after all interviews have concluded.
- Additional interviews for future vacancies may also be scheduled by the individual hiring departments as vacancies occur.
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
- are subscribed to email notices;
- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- check your spam folders; and
- add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list.
Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.
Minimum Qualification Requirements
At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.
EXPERIENCE REQUIREMENT:
One (1) year of clerical experience.
Such experience must have demonstrated:
- Knowledge of office practices and procedures
- Knowledge of filing methods and systems
- Knowledge of correct English grammar, spelling and word usage
- Knowledge of operation and maintenance of common office machines and equipment
- Ability to make arithmetic computations
- Ability to compare words and numbers accurately
- Ability to keep records, summarize and analyze materials and prepare reports
- Ability to operate standard office machines and equipment
- Ability to understand and interpret laws, ordinances, rules, regulations and policies pertinent to the department
- Ability to read and follow oral and written instructions
- Ability to deal with others in an effective and tactful manner
Substitution: Business school or college-level credits from a regionally-accredited college or university will substitute for experience on a month-for-month basis for the required clerical experience.
Education obtained outside of the United States must be comparable to education earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
Verification Requirement: You must submit evidence of your education in order to be given credit for the substitution. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Unofficial transcripts will not be accepted. Copies will not be returned. All information on your documentation must be legible and complete in order to be given credit.
LICENSE REQUIREMENT:
Possession of an appropriate valid driver's license (type 3/automobile), as required.
Examination Process
EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.
EXAMINATION WEIGHT:
Education and Experience Evaluation................................100%
Employer
City and County of Honolulu
Address
650 South King Street, 10th Floor
Honolulu, Hawaii, 96813
Phone
(808) 768-8536
Website
https://www8.honolulu.gov/dhr/
