OFFICE ASSISTANT III (SR-10) [3 vacancies]

Multiple departments are hiring for Office Assistant III to perform a variety of complex clerical assignments in preparing, processing and filing forms, records and similar materials in accordance with general instructions and procedures and performs other related duties as required. 

• The Honolulu Board of Water Supply has two (2) vacancies, one with the Field Operations Division, located in Kalihi and one with the Water System Operations Division, located in Honolulu.

• The Department of Environmental Services, Wastewater Engineering and Construction Division has one (1) vacancy, located in Honolulu.

Depending on the specific position and hiring department, there may be opportunities for career growth and progression into specialized clerical positions with specific on-the-job training.  Some examples of work generally stated for the Office Assistant III classification, but not precluding other specific duties and responsibilities assigned for the specific position, can include (but are not limited to):

• Evaluates and processes documents according to individual circumstances where the correct course of action is not clearly defined.
• Performs extensive searches through a variety of paper and electronic files and records, extracts, refines, and organizes necessary information and prepares reports.
• Summarizes materials and prepares reports requiring the interpretation and analysis of data and judgement as to format and details of presentation.
• Evaluates various office processes and determines which may be performed more efficiently; sets up databases, templates, procedures, etc.
• May supervise, provide training and guidance to, and assign, review and evaluate the work of clerical subordinates.
• Creates, edits, prints, stores, retrieves and deletes documents using a computer, word processing and other software, in draft or final form, from rough or corrected copy where formal and arrangements are not clearly indicated.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Composes routine correspondence and letters of acknowledgement.
• Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the agency’s purpose and functions.
• Assists the public in filing out standard and supplementary forms.
• Sets up and maintains a variety of files and records and revises filing system as necessary.
• Answers the telephone and takes and/or relays messages to the proper person or office.

Apply today!  If you qualify for the position, your name will be eligible for referral to the hiring departments for further consideration for the current job openings, as well as future temporary and permanent Office Assistant III positions, as well as other related positions, in various City departments located throughout the City and County of Honolulu. Referrals of qualified applicants will be based upon employment availability, date of receipt of the application, applicant's department preference, or a combination of these and other factors.


Applications must be submitted online by March 28, 2025, 11:59 p.m. Hawaii Standard Time (HST) to be accepted.

Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
      - use a valid e-mail account;
      - verify your e-mail address is entered correctly on your GovernmentJobs account;
      - are subscribed to e-mail notices;
      - check your spam folders; and
      - add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list.

Notifications may also be sent via text message if opted into the service.  Data and text messaging fees apply. 

At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment. 

EDUCATION REQUIREMENT:  
Equivalent to graduation from high school.  Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.

EXPERIENCE REQUIREMENT:  
Two (2) years of clerical experience.




LICENSE REQUIREMENT:
Possession of an appropriate valid driver's license (type 3/automobile), as required.


EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications, your application will be further evaluated.  Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position.  Failure to provide sufficient information may result in your application being rejected or your receiving a lower score. 

EXAMINATION WEIGHT:
Education and Experience Evaluation................................100%

Salary : $3,354