RECORDS MANAGEMENT ANALYST II

Position Information

Organize, Retain, Manage and Maintain

the Honolulu Liquor Commission's Records

The Honolulu Liquor Commission is looking for a Records Management Analyst II to work on creative and innovative solutions to efficiently and securely manage the physical and digital records in the Liquor Commission Information Systems (records management program) to ensure compliance with regulatory requirements and organizational policies.

Duties and responsibilities in this role include, but are not limited to:

• Reviewing procedures and work processes to migrate and integrate records from an older Liquor Commission Information System (LCIS) database to a new LCIS database;
• Assisting in the creation of web-based accessible records in the new LCIS;
• Developing standardized manuals and training for internal and external LCIS users;
• Ensuring adherence to the City’s and the Commission’s record retention policies and regularly updating such policies to comply with any records management requirements;
• Processing requests for public information in accordance with Hawaii Revised Statutes Chapter 92F, Uniform Information Practices Act (UIPA) and related laws, rules, and ordinances;
• Supervising and training clerical staff in the filing of Liquor Commission documents and records, maintaining accountability and confidentiality of records, and properly securing and storing records;
• Updating and maintaining the Commission’s website with current liquor-related topics for public review in accordance with State of Hawaii Liquor Laws and the City’s Liquor Rules.
  
  

THIS VACANCY IS NOT A SECRETARIAL, CLERICAL, OR OFFICE SUPPORT POSITION .

Apply today! If you qualify for the position, your name will be placed on an eligible list for further consideration. This list may be used to fill current and future vacancies in this department.

Additional Job Information

Applications must be submitted online by February 8, 2025 , 11:59 p.m., Hawaii Standard Time (HST) to be accepted.

• Actual salary will be commensurate with applicable experience, pending approval.***
  
  

Responsibilities

Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:

• use a valid e-mail account;
• verify your e-mail address is entered correctly on your GovernmentJobs account;
• are subscribed to email notices;
• check your spam folders; and
• add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list.
  
  

Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.

Minimum Qualification Requirements

At time of application, you must be a citizen, national, or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.

Education Requirement

Equivalent to graduation from a regionally-accredited four-year college or university with specialization in business or public administration, political science, history or a related field.

Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

Verification Requirement : You must submit evidence of your education in order to be given credit. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813 . Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.

Substitution: Work experience may be substituted for the bachelor's degree on a year-for-year basis. Such experience must have provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelor's degree.

Experience Requirement

One year of records management analysis experience.

Such Experience Must Demonstrate

• The knowledge of the principles, practices and laws pertinent to records management;
• The ability to apply the principles, practices and techniques of records management work;
• The ability to interpret, and apply laws, ordinances, rules and regulations governing the retention, preservation and disposition of public records;
• the ability to deal tactfully and effectively with others; and
• the ability follow oral and written instructions.
  
  

Substitution: A Master's degree in Business or Public Administration, History, Library Science, or Political Science from a regionally-accredited four-year college or university may be substituted for the one year of records management analysis experience.

Verification Requirement : You must submit evidence of your education in order to be given credit. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813 . Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.