SECRETARY III (SR-16) [2 vacancies]

The Department of Human Resources (DHR) and Department of Planning and Permitting (DPP) are each looking for candidates to fill a vacant Secretary III position in Honolulu. 

The DHR position is with the Employment and Personnel Services Division and provides secretarial and administrative services to the division head (program administrator/top executive) as well as supports the multiple branches' staff members within the division. The position's duties and responsibilities include, but are not limited to:

• Assisting callers and visitors with their inquiries.
• Overseeing the distribution of incoming and outgoing mail and correspondence.
• Maintaining division correspondence log, reports, and personnel files.
• Independently composing, preparing, and finalizing letters, memorandums, reports, and routine correspondences.

The DPP position is with the Land Use Permits Division and serves as Secretary to the Chief Planner, providing secretarial, administrative, and clerical support to include but are not limited to the following:

• Organizing and coordinating matters that require executive attention.
• Researching files and other background material and summarizing and briefing materials.
• Checking on the flow of materials through the Division to be certain that all deadlines ae met or the Division and/or Chief Planner can be alerted.
• Finalizing reports and/or resolutions pertaining to Land Use Ordinance amendments, Special Management Area Permits, and major LUO permits requiring City Council approval.

Apply today!  If you qualify for the position, your name will be referred to the hiring department for further consideration for the current job opening, as well as future vacancies for positions with this job title. 

HIRING PROCESS: Applications must be submitted online by: February 1, 2025, 11:59 p.m., Hawaii Standard Time (HST) to be accepted. Interviews for the current vacancy will be held on: February 21, 2025. A conditional job offer will be made after all interviews have concluded. Additional interviews for future vacancies may also be scheduled by the individual hiring departments as vacancies occur.

***Salary for the Department of Human Resources: $4,240 - $5,157 per month (SR-16). Actual salary will be commensurate with applicable experience, pending approval.***
***Salary for the Department of Planning and Permitting: $4,240 per month (SR-16)***

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At the time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment. 

EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.

EXPERIENCE REQUIREMENT:
Four years of secretarial, stenographic or substantive clerical experience.

Such experience must have included knowledge of office practices and procedures; word processing and computers; filing methods and systems; grammar, spelling, and word usage; use of standard office equipment; and the ability to type and input information accurately; understand and effectively use word processing and other software applications; summarize and brief materials; deal tactfully and effectively with employees and the public; work harmoniously with others.

LICENSE REQUIREMENT:
Possession of an appropriate valid driver's license, as required.EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications, your application will be further evaluated.  Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position.  Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.  

EXAMINATION WEIGHT:
Education and Experience Evaluation.....................100%

Salary : $4,240 - $5,157