Chief Payroll and Personnel Clerk, City College of San Francisco, (1226-PCS)

Job Description

Under general direction, the Chief Payroll and Personnel Clerk is a second level supervisor responsible for managing the activities of a large, varied and complex payroll/personnel division. The essential job functions include: managing and directing assigned staff performing complex payroll/personnel duties using computerized systems, including the maintenance and control of complicated payroll/personnel records; supervising staff, and assigning and evaluating work; interpreting and implementing policies and procedures; developing and updating procedures and techniques for payroll and related personnel functions; providing customer service, and handling pressure and crisis situations; determining and verifying proper salary payment; payroll processing of new hires, transfers, leaves of absence, and separations of personnel; preparing payroll/personnel reports, memos, and responses; conferring with other departmental personnel and representatives of outside organizations in connection with the various laws, codes, rules, and regulations applicable to particular departmental payroll/personnel operations; performing difficult, responsible and complex clerical tasks including the recordkeeping of personnel documents, reconciliations, and performing related duties as required.

Essential Job Duties And Responsibilities

• Manage and direct assigned staff performing complex payroll/personnel duties using computerized systems, including the maintenance and control of complicated payroll/personnel records and account reconciliation.
• Supervise staff and assign and evaluate work performed in areas such as time reporting, payroll and personnel processing, and health and dental reconciliation.
• Interpret and implement, and stay up to date with pertinent laws, ordinances, regulations, policies and procedures to clarify and expedite payroll and personnel processing.
• Develop and update procedure and technique for payroll and related personnel functions; write new procedures for the implementation of policies; maintain expenditure records; and may prepare budget and statistical data.
• Provide customer service, and handle pressure and crisis situations with individuals, such as employees or members of the general public.
• Verify proper salary payment in compliance with prescribed rules and regulations, such as various government codes, charter provisions, and union contracts; and maintain related accounting controls for audit purposes.
• Prepare payroll/personnel reports, memos, and responses to correspondence and telephone inquiries regarding a wide variety of salary and payroll/personnel matters. Ensure child support and other garnishment/levy related tasks are completed on time.
• Confer with other departmental personnel and representative of other agencies/organizations in connection with the various laws, codes, rules, and regulations applicable to particular departmental payroll/personnel operations.
• Perform difficult, responsible and complex clerical tasks, including the recordkeeping of various personnel documents and files and processing of various retirement files.
• Proper deduction and earn code set-up which includes correct taxability of the earn and/or deduction code on payroll.
• Perform related duties and responsibilities as assigned.