Office Manager

The dealership office manager manages the day-to-day operations of the dealership's accounting office, and oversee the back office staff and ensure that the dealership procedures run smoothly.

• Office supplies: Order office supplies and track inventory
• Filing: Organize filing systems and paperwork
• Scheduling: Schedule meetings and maintain schedules
• Communication: Communicate with customers, vendors, and service providers
• Compliance: Ensure compliance with accounting policies and procedures

• Accounting: Prepare financial statements, audits, reconciliations, and other reports; assist Controller with month-end duties
• Cash management: Develop and maintain a cash management system
• Payroll: Process employee and 1099 payroll
• Collections: Oversee the collection of past due accounts
• Human resources: Manage office staff, time cards and perform other human resources tasks
• Tag & Title Work - Oversee the accurate and timely processing of tag & title paperwork

• Bachelor's Degree - Preferred*
• Minimum 3-5 years automotive dealership accounting experience
• Extensive knowledge of DMS software
• Extensive knowledge of manufacture, bank, and floorplan reconciliations
• Extensive knowledge of accounting schedules/controlled accounts/general ledger
• Extensive knowledge, and proficiency, in the use of Microsoft Excel and Word
• Working knowledge of dealership financial statements
• Working knowledge of dealership accounting month-end close
• Working knowledge of state sales and tax returns
• Working knowledge of most accounting office positions
• Working knowledge of positive pay
• Supervisory experience
• Strong work ethic/attendance accountability
• Strong process improvement involvement(problem/resolution)
• Ability to explain technical financial information in an understandable manner
• Excellent communication skills

Physical Demands

• Prolonged periods of sitting at t desk and working on a computer.
• Must be able to lift up to 15 pounds at times.