What are the responsibilities and job description for the IPRA Intake Coordinator position at City Clerk Office?
Position Summary
Coordinate the intake of public records requests for the Inspection of Public Records (“IPRA”) Division; receive, evaluate, identify, and assign to appropriate unit/team. Evaluate a wide range of public records request issues and provide requesters with information and services related to IPRA. Coordinate assigned activities with department team and other City Departments; provide highly responsible and complex administrative support to the IPRA Division.
Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.
Minimum Education, Experience And Additional Requirements
Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.
Associates degree from an accredited university or college in office administration, business administration or a related field; and
Three (3) years of office management, case or document processing management experience.
Experience working with public record, IPRA, or Freedom of Information Act (FOIA) preferred.
ADDITIONAL REQUIREMENTS:
Possession of a valid New Mexico Driver's License or the ability to obtain by date of hire.
Possession of a City Operator's Permit (COP) within six (6) months from date of hire.
Preferred Knowledge
- Pertinent Federal, State, and local laws, codes and regulations
- Principles and practices of the Inspection of Public Records Act (“IPRA”)
- Operations, services and activities of IPRA program
- Principles and practices of records management
- Methods and techniques of report writing and information gathering
- English usage, spelling, grammar and punctuation
- Modern office procedures, methods and equipment including computer programs
- Methods and techniques of research and analysis
Preferred Skills & Abilities
- Provide information and assistance to the public regarding IPRA
- Perform responsible and difficult administrative support involving the use of independent judgment and personal initiative
- Interpret situations and determine the appropriate course of action
- Maintain confidentiality regarding records and cases
- Work independently in the absence of supervision
- Establish and maintain effective working relationship with those contacted in the course of work
- Communicate clearly and concisely
- Prepare clear and concise reports
- Respond to requests and inquiries from the general public
- Operate office equipment including computers and supporting word processing and spreadsheet applications
- Perform the essential functions of the job with or without reasonable accommodation