Records Center Manager

Position Summary

Supervise, assign, review and participate in the work of staff responsible for records management activities; oversee document conversion and storage of City of Albuquerque records; ensure work quality and adherence to established policies and procedures; coordinate assigned activities with other divisions, outside agencies and the general public and provide highly responsible and complex staff assistance to the City Clerk.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

Minimum Education, Experience And Additional Requirements

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

Bachelor’s degree from an accredited college or university in business administration, public administration, or records management; and

Four (4) years of records management experience; and

To include two (2) years of supervisory experience.

ADDITIONAL REQUIREMENTS:

Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.

Possession of a City Operator's Permit (COP) within six (6) months from date of hire.

Possession of a Notary Public Certification within six (6) months from date of hire.

May work irregular work hours during an election.

Preferred Knowledge

• Principles and practices of records management operations and records management systems
• Methods and techniques of document conversion and record keeping
• Principles and practices of supervision, training and performance evaluation
• Basic procedures, methods and techniques of budget preparation and control
• Modern office procedures, and methods
• Pertinent Federal, State and local laws, codes and safety regulations

Preferred Skills & Abilities

• Develop and administer program goals, objectives and procedures
• Analyze and assess programs, policies and operational needs and make appropriate adjustments
• Use general office equipment including computers, scanners, and printers
• Records management equipment including micrographic/digital cameras in a safe and effective manner
• Supervise, direct, and coordinate the work of lower level staff
• Select, supervise, train and evaluate staff
• Communicate clearly and concisely
• Interpret, explain and enforce department policies and procedures
• Interpret and apply Federal, State and local policies, laws and regulations
• Establish and maintain effective working relationships with multiple disciplines, agencies and partners
• Prepare clear and concise reports
• Perform the essential job functions with or without reasonable accommodation