Payroll and Accounting Administrator

Job Title: Payroll and Accounting Administrator

Department: Finance

Reports to: Controller

Location: Centralized/All City Market Locations

Division/Status: Full-time exempt, Management

Job Summary

We are seeking a detail-oriented and organized Payroll and Accounting Administrator to join our finance team. The ideal candidate will be responsible for managing payroll processes, maintaining accurate financial records, and ensuring compliance with relevant regulations. This role requires strong analytical skills and the ability to work collaboratively in a fast-paced environment.

Supervisory Responsibilities

Responsible for supervising the Accounts Payable Analyst and the Administrative Coordinator.

Do you have an interest in local food systems and providing a wide variety of local, organic, and conventional products at a fair price to the community? Want to work for a community-owned business and help shape the future of City Market Co-Op? This is an amazing opportunity for anyone seeking to grow in the retail and food industry, in a work culture built on cherishing our customers, vendors, co-workers and community.

If you are interested in working for a community-owned business and playing an active role in our vibrant local food system, then we would love to hear from you!

Essential Duties and Responsibilities

• Implements, maintains, and reviews payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Process weekly payroll for over 300 employees, including withholding taxes and other deductions.
• Collaborate with Controller regarding cash handling and revenue reporting procedures; provide feedback on problem areas and make suggestions for improvement.
• Calculate wages, bonuses, and deductions based on employee schedules and hours worked.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Ensures compliance with federal, state, and local payroll, wage and hour laws and best practices.
• Prepares and maintains accurate records and reports.
• Expertise with the POS system functions to support other departments.
• Ensures compliance with cash handling procedures as they pertain to the daily reconciling of sales.
• Makes recommendations and contributes to new policies and procedures as needed to support a multi-store format.
• Facilitates audits by providing records and documentation to Controller and Director of Finance.
• Identifies and recommends updates to payroll accounting software, systems, and procedures.
• This position is regularly exposed to organization-wide confidential information, including but not limited to: financial, personnel, customer and vendor information. A high degree of confidentiality and discretion is required

Required Skills/Abilities

• Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient Office 365 or related software.
• Proficient with payroll and accounting software.

Education and Experience

Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field required.

• At least three years of related experience required.

Benefits

City Market offers a competitive salary with comprehensive and affordable medical, dental, vision, life, and disability insurances, spending account; generous paid time off; 401k with 6% match.

Other benefits include store discounts; free fitness classes, an award-winning Wellness Program; Employee Assistance Plan; paid volunteer time and much more!