Assistant Director - Property Management

JOB SUMMARY

This position is responsible for directing the operations of the Property Management Division, including buildings, facilities and custodial services.

MAJOR DUTIES

• Coordinates, schedules, and directs the development, repair, and maintenance of city buildings and facilities.
• Recruits, hires, trains, develops, supervises, evaluates, and disciplines full- and part-time personnel.
• Performs project management duties for buildings and facilities.
• Develops strategies to improve and provide preventative maintenance to prolong the use of existing facilities.
• Develops strategies to create and oversee a capital projects and improvement program that forecasts future facility needs.
• Assists Director in project management related to new construction and renovations.
• Responsible for keeping all city buildings and facilities safe, clean, and routinely maintained.
• Oversees the facility inspection process for safety hazards and ensuring compliance with regulations.
• Develop and implement safety protocols for city property and facilities to ensure public safety.
• Coordinates regular trainings and development sessions for the Property Management team.
• Administers contracts with service providers for regular and preventative maintenance.
• Prepares division budget requests and manages approved funds, controls expenditures.
• Responds and resolve difficult or sensitive complaints.
• Performs other related duties.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of city and departmental policies and procedures.
• Knowledge of the principles, practices and methods used in parks and recreation administration.
• Knowledge of the principles and practices of facility and building maintenance.
• Knowledge of budget management principles.
• Knowledge of personnel management principles.
• Knowledge of project management principles.
• Knowledge of computers and job-related software programs.
• Skill in problem solving.
• Skill in prioritizing and planning.
• Skill in interpersonal relations.
• Skill in oral and written communication.

SUPERVISORY CONTROLS

The Director of Parks, Recreation, and Community Resources assigns work in terms of division goals and objectives. The supervisor reviews work through meetings, reports, and observation of division activities.

GUIDELINES

Guidelines include city ordinances, city policies and department policies and procedures. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied management, administrative, and supervisory duties. Working with a variety of stakeholders contributes to the complexity of the position.
• The purpose of this position is to direct the operations of the Property Management Division. Successful performance contributes to the provision of quality facility and building maintenance for new and existing assets of the city.

CONTACTS

• Contacts are typically with co‑workers, other city personnel, representatives of external organizations, community partners, and members of the general public.
• Contacts are typically to exchange information, motivate persons, negotiate matters, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is often performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light and heavy objects.
• The work is often performed on site at different facilities around the City where vendors and contractors need to be met on site.
• The work is often performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

This position has direct supervision over the Park Operations Supervisors.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.
• Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the division/department in order to direct and coordinate work within the division/department, usually interpreted to require three to five years of related experience.
• Possession of or ability to readily obtain a valid driver's license issued by the State of Georgia for the type of vehicle or equipment operated.