What are the responsibilities and job description for the Recreation Manager I position at City of Alexandria?
Recreation Manager I- GS 19
The City of Alexandria is in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.75 square miles, Alexandria is the seventh-largest city in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. About one-quarter square miles in the city have been designated as a national or local historic district. We proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for our Recreation Manager I position.
Overview
Under the supervision of the Regional Program Director, the Recreation Manager I will oversee the operations and management of the thriving Charles Houston Recreation Center. Primary responsibilities entail overseeing the facility schedule, processing invoices, and payroll, submitting work orders, teen programming, and midsized events. The incumbent will provide professional administrative, supervisory, and programmatic duties. The Recreation Manager I is responsible for increasing teen center attendance and participation through engaging programs and activities. Help represent the facility by interacting regularly with patrons to create connections within the community. Assist with increasing public awareness of recreational programs and opportunities through neighborhood canvassing and events. Provide effective leadership, human resources, budget management, and exceptional customer service. Create, implement. and maintain staple community center activities and events. Charles Houston Recreation Center operates Sunday- Saturday and flexibility with the ability to accommodate a varied work schedule is important. This includes working some evenings, weekends, and possible holidays.
Major areas of responsibility include:
1. Administrative/ Supervision (25% of position/10 hours per week)Leads a team of part-time staff that is critical to maintaining operations. Manages personnel duties including recruiting, scheduling, work assignments, training, and performance appraisals to ensure staff provide exceptional customer experiences to patrons. Supervises and implements cash control procedures and expense reviews per the city’s cash handling policies and procedures. Ensure compliance with financial guidelines and reconcile revenue and expense reports. Prepares deposits, budgets, financial reports, and purchase orders. Assists in the preparation of operating and capital budgets. Assist with procurement of supplies for facility/program operation and records management, including personnel files, registration forms, etc. Processes invoices and ensures proper cost center coding. Procurement of supplies for facility/program operation. Ensures accountability for fixed assets. Maintains records of payroll, activity attendance, and cash receipts. Assist with the coordination of facility rentals and amenities, processing rental inquiry forms and refunds.
2. Facility Maintenance and Supervision (20% of position/8 hours per week)Oversees the day-to-day implementation of policies, procedures, programs, and workplace expectations to ensure a well-managed and well-maintained building. Ensures that all facilities meet quality standards for cleanliness and maintenance. Proactively performs center safety and maintenance checks and responds to building concerns ensuring safety and cleanliness for quality program experience. Oversees and coordinates maintenance and repair work assignments performed by technicians, vendors, and contractors performing building maintenance, landscaping, and janitorial work. Promptly submit requests for building maintenance, repairs, cleaning needs, etc.
3. Facility Operations (25% of position/10 hours per week)Assists in planning and directing the daily operations of the center. Reports accidents, injuries, incidences, and property loss/damage. Provides customers with RecTrac membership and program registration. Process RecTrac room rental reservations and/or room reservation requests. Coordinates set up and take down of equipment and monitor the proper use of the equipment. Other duties include being accessible for after-hours needs such as staff support, response to facility alarms, emergencies, and inclement weather responsibilities. Provide front desk and facility coverage when needed. Ability to respond to any after-hours emergencies required for the facility. Management of patrons and staff during emergencies. Participate in department meetings and training as required. Perform and complete other duties as assigned by the supervisor
4. Outreach, Direct Service and Community Engagement (15% of position/6 hours per week)Communicates clearly and courteously with internal and external customers. Responds to patron inquiries and complaints promptly. Create and maintain relationships with community groups, schools, parents, and others to assist in advancing the department’s mission, publicizing events, and expanding general programming support and resources. Create a welcoming, inclusive, and safe space for patrons. Schedules and supervises programs.
5. Programming and Events (15% of position/6 hours per week)Provide oversight and management of teen programming and community events. Supervise part-time and seasonal teen programming staff to include training, scheduling, payroll, and work assignment delegation. Provide support to the Teen Coordinator to develop, schedule, and implement teen and event activities. Purchases supplies and equipment following department and City procedures.
What You Should Bring
Each member of our team is accountable for the exceptional delivery of services to the community. You will work to meet the recreational needs of our community in a fun, safe, and orderly manner. To best serve in this position, good knowledge of the social and recreational sciences, including the theory, principles, and practices of recreation, is needed. Strong planning and organizational skills, windows proficiency, and excellent communication skills will contribute to your success in the position. You must also demonstrate an ability to plan and execute programs, activities, and events and work effectively in a group setting. Availability to work various hours not limited to Monday-Thursday from 9-9 pm, Friday- Saturday from 9 am-10 pm, and Sunday 1-5 pm this includes rotational weekends, evenings, and nights.
You should possess independent judgment and initiative, enthusiasm, flexibility, diplomacy, excellent oral and written communication, and emotional intelligence. Your mission and values must align with those of the Department (below). You should also be available to work various hours which include days, evenings, weekends, and some holidays. You will have the ability to be on call and resolve urgent situations over the phone and/or by reporting in person.
About the Department of Recreation, Parks & Cultural Activities
The mission of Recreation, Parks & Cultural Activities is to enrich the City of Alexandria by creating meaningful experiences through public spaces, cultural activities, and programming. The Department’s vision is to improve the well-being of every person in our community by connecting them and their environment. The Department’s values are Integrity, Civic Responsibility, Continuous Learning, Equity, Exceptional Customer Experiences, and Safety. The Department of Recreation, Parks and Cultural Activities received national accreditation from the Commission for Accreditation of Park and Recreation Agencies (CAPRA). National accreditation requires park and recreation agencies to meet 155 standards representing elements of effective and efficient park and recreation operations. The department has adopted the Commonwealth Centers for High-Performance Model for Organizational Excellence, practices shared leadership and maintains clear workplace expectations.
Four-Year College Degree with completion of college-level courses in recreation, physical education, or fine arts; three years of progressively-responsible experience in community recreation work including some experience at the level of Recreation Coordinator; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
Salary : $62,719 - $84,015
