What are the responsibilities and job description for the Special Events Coordinator position at City of Allen?
JOB
HIRING RANGE: $25.16 - $30.82 HourlyFULL SALARY RANGE: $25.16 - $36.48 Hourly The City: With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions and quality of life makes it the ideal place to work, live, and play. The City of Allen has something to offer for everyone. The City's Mission, is "To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced". Our employees serve the citizens of Allen with the PRIDE values. We do "Work that MATTERS!"People First – Giving priority to othersRespect – Treating others with courtesy and dignityIntegrity – Serving with honesty, trust and hard workDeliver – Following through on commitments while exceeding expectationsExcel – Creating an innovative and improving work environmentThe purpose of this position is to manage and implement special events for the City of Allen. This is accomplished by coordinating activities within the Parks and Recreation Department. Other duties may include scheduling and coordinating with other departments and organizations, monitoring the budget, ensuring vendor compliance with purchasing regulations, coordinating program and event planning, managing events and interfacing with other City employees and citizens. This position does not provide direction to other employees.
EXAMPLE OF DUTIES
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Plans, creates, coordinates, and implements Parks & Recreation special events by negotiating vendor contracts, obtaining required licenses and permits, overseeing volunteers, event staff and equipment, answering public questions, resolving problems/unforeseen issues at events, and working with marketing to market events.Coordinates program and event planning by researching and implementing programs, problem-solving, coordinating event tasks, communicating through email and meetings, representing the City to various community groups, and developing evaluation tools to evaluate program quality.Identifies and implements pre-and post-event planning, monitors event budget, develops short- and long-term goals, and designs event structure and logistics.Ensures procurement policies are adhered to by vendors by verifying transaction information and ensuring vendor payments..Collaborates with marketing personnel to identify and develop event marketing plans and strategies, and promotes events and programs by presenting presentations.Assists with selecting, coordinating, and monitoring professional services and contractors.
SUPPLEMENTAL INFORMATION
Reading Intermediate - Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.Math Basic - Ability to perform the four basic arithmetic operations. Ordinarily, such education is obtained in elementary school up to high school. However, it may be obtained from experience and self-study.Writing Intermediate - Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.Managerial Receives general directions. The employee normally performs the job by following established standard operating procedures and/or policies. The employee may choose the appropriate procedure or policy. Performance is reviewed periodically.Supervisory / Organizational ControlWork requires functioning as a lead worker performing essentially the same work as those directed, and includes overseeing work quality, training, instructing, and scheduling work.Complexity Work requires analysis and judgment in accomplishing diversified duties. Requires the exercise of independent thinking within the limits of policies, standards, and precedents.Interpersonal / Human Resource SkillsDiscussion Very Frequent: More than 51% of work time.
HIRING RANGE: $25.16 - $30.82 HourlyFULL SALARY RANGE: $25.16 - $36.48 Hourly The City: With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions and quality of life makes it the ideal place to work, live, and play. The City of Allen has something to offer for everyone. The City's Mission, is "To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced". Our employees serve the citizens of Allen with the PRIDE values. We do "Work that MATTERS!"People First – Giving priority to othersRespect – Treating others with courtesy and dignityIntegrity – Serving with honesty, trust and hard workDeliver – Following through on commitments while exceeding expectationsExcel – Creating an innovative and improving work environmentThe purpose of this position is to manage and implement special events for the City of Allen. This is accomplished by coordinating activities within the Parks and Recreation Department. Other duties may include scheduling and coordinating with other departments and organizations, monitoring the budget, ensuring vendor compliance with purchasing regulations, coordinating program and event planning, managing events and interfacing with other City employees and citizens. This position does not provide direction to other employees.
EXAMPLE OF DUTIES
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Plans, creates, coordinates, and implements Parks & Recreation special events by negotiating vendor contracts, obtaining required licenses and permits, overseeing volunteers, event staff and equipment, answering public questions, resolving problems/unforeseen issues at events, and working with marketing to market events.Coordinates program and event planning by researching and implementing programs, problem-solving, coordinating event tasks, communicating through email and meetings, representing the City to various community groups, and developing evaluation tools to evaluate program quality.Identifies and implements pre-and post-event planning, monitors event budget, develops short- and long-term goals, and designs event structure and logistics.Ensures procurement policies are adhered to by vendors by verifying transaction information and ensuring vendor payments..Collaborates with marketing personnel to identify and develop event marketing plans and strategies, and promotes events and programs by presenting presentations.Assists with selecting, coordinating, and monitoring professional services and contractors.
SUPPLEMENTAL INFORMATION
Reading Intermediate - Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.Math Basic - Ability to perform the four basic arithmetic operations. Ordinarily, such education is obtained in elementary school up to high school. However, it may be obtained from experience and self-study.Writing Intermediate - Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.Managerial Receives general directions. The employee normally performs the job by following established standard operating procedures and/or policies. The employee may choose the appropriate procedure or policy. Performance is reviewed periodically.Supervisory / Organizational ControlWork requires functioning as a lead worker performing essentially the same work as those directed, and includes overseeing work quality, training, instructing, and scheduling work.Complexity Work requires analysis and judgment in accomplishing diversified duties. Requires the exercise of independent thinking within the limits of policies, standards, and precedents.Interpersonal / Human Resource SkillsDiscussion Very Frequent: More than 51% of work time.
Salary : $25 - $31
