City Council Coordinator/Grant Writer

 City Council Coordinator/Grant Writer

JOB SUMMARY

This hybrid role involves securing funding through grant proposals and facilitating communication among the Mayor’s Office, City Council, and various city departments. The coordinator is responsible for assisting City Council members with their requests to the Mayor's Office regarding information or actions related to city activities. Duties include receiving and directing visitors and phone calls, preparing correspondence, and representing the Mayor as requested. The City Council Coordinator will play a key role in enhancing communication and supporting the Mayor's Office with strategic initiatives. This includes creating and promoting flyers, newsletters, and public relations campaigns. The position requires strong communication, organizational, and interpersonal skills to effectively collaborate with the Mayor, City Council members, city staff, and the public.

JOB RESPONSIBILITIES

- Deliver front-line customer service to the public in person, by phone, and through email. Manage inquiries from the public regarding City Council actions, the Mayor's initiatives, and general city information. Provide clear and accurate information while maintaining professionalism and a positive public image. Manage and respond to various inquiries and complaints, delegating them to the appropriate department.

- Serve as the primary liaison between the Mayor’s Office, City Council, and city departments, ensuring effective communication and coordination on legislative matters, city projects, and community initiatives. Work closely with city departments to ensure the Mayor and City Council have timely information, including data and reports needed for decision-making. Facilitate inter-departmental coordination and communication for city initiatives.

- Serves as the Mayor’s representative at meetings when requested; Attends community meetings and ceremonial functions to make presentations on behalf of the Mayor’s Office;

- Assist with preparing presentations, speeches, and reports for the Mayor as needed.

- Lead or assist in developing promotional campaigns to engage the public in city projects, events, and policies that support the Mayor’s communications strategy.

-  Create public-facing materials such as flyers, newsletters, press releases, and social media content to promote the Mayor’s initiatives, city events, and legislative updates. Maintain a consistent message across all platforms, ensuring alignment with the Mayor’s office.

- Research, identify, and apply for grants to secure funding for city projects, initiatives, and programs; Work closely with department heads and city leadership to identify grant opportunities and ensure alignment with city priorities. Develop compelling and well-organized grant proposals, including needs assessments, goals, budgets, and project outcomes. Track and monitor the progress of submitted grants and ensure timely reporting on the use of funds.

- Prepare and submit periodic grant reports as funders require to ensure compliance with all terms and conditions.

- Engage with the public, community organizations, and stakeholders to promote city programs and initiatives supported by grants.

- Assists in the preparation of the annual department budget.

- Functions as a support resource for the Executive Secretary position.

- Attends Committee and City Council meetings.

- Other duties as assigned by the Mayor.

SUPERVISION RECEIVED

This position reports directly to the Mayor.

MINIMUM QUALIFICATIONS 

The ideal candidate for this position will have a Bachelor's degree in public administration, communications, nonprofit management, political science, or a related field and at least 2 years of experience in grant writing. A strong understanding of municipal government and legislative processes is essential. The candidate should possess excellent written and verbal communication skills, with the ability to produce clear, concise, and compelling grant proposals and reports. Strong organizational skills are required to manage multiple projects simultaneously and meet deadlines. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and grant management software is necessary. Proficient in social media platforms (e.g., Facebook, LinkedIn, Instagram) with a solid understanding of how to craft content that engages the community. Experience with content creation tools (e.g., Canva, Adobe Suite) is a plus. The candidate must be able to work both independently and collaboratively with elected officials, city departments, and the public, demonstrating a high level of professionalism, discretion, and attention to detail. This position is appointed by the Mayor subject to the approval of the City Council and requires residency within Alton Community Unit School District 11.

The City of Alton offers reasonable accommodation in the hiring and employment process for individuals with disabilities. If you need assistance to accommodate a disability, you may request an accommodation at any time.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws, and employees may be required to comply with the changes.

Salary : $65,000 - $80,000