Part-time Office Specialist II - Public Works Operations

The City of Anaheim Public Works Department is seeking a Part Time Office Specialist II to support the Operations Division.  The Part Time Office Specialist II will perform varied clerical duties, provide customer service assistance in-person as well as over the phone, and support multiple staff members simultaneously.  

The ideal candidate will be a leader in providing excellent customer service, is highly analytical, extremely organized, possess excellent written/verbal communications skills and is able to multi-task and work effectively in a team environment.  Possess two (2) years of clerical experience in a professional environment and must be proficient in Microsoft Excel.  Bilingual in English and Spanish (read/speak/write) is desirable. 

This is a part-time position usually averaging 30 hours per week.  A minimum number of hours is not guaranteed.

Candidates must be available to be scheduled to work between the hours of 7AM - 5PM, Monday to Friday.

The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.

 Depending upon area of assignment, responsibilities and duties may include, but are not limited to the following:

Act as a receptionist to the public, take and respond to a high volume of phone calls, screen inquiries, take messages, schedule appointments and answer questions requiring an understanding of policies and procedures of the work unit.

Maintain radio communication with field personnel.

Type forms, schedules, reports, lists, general correspondence, manuscripts, charts, graphs, contracts and statistics.

Type, file, record, compute and maintain confidential and privileged information. Compose routine correspondence.

Utilize modern office equipment, media, and computer applications specific to the assigned unit in order to input, maintain, retrieve, transfer, and communicate confidential and privileged information.

Compose routine correspondence.

Proofread materials for clerical accuracy and spelling.

Copy, collate, staple and otherwise bind a variety of materials.

File materials into and retrieve materials from established filing systems and develop standard office filing systems for record storage and retrieval.

Research readily available information requiring some interpretive judgment and tally and compile information for reports using a computer, typewriter or related software.

Maintain records of the unit concerning purchases, budget accounts and inventory; requisition office supplies.

Maintain records of staff attendance and absences; compile and submit periodic reports for payroll purposes.

Transcribe cassette tapes of dictated correspondence, reports, interviews, legal documents, lists and related materials using modern office equipment and computer software.

Receive, open, date stamp and distribute incoming mail and processes outgoing mail.

Maintain and post data to logs, lists, ledgers, follow-up files and other records of the unit; check and compare records and documents for accuracy.

Make routine mathematical calculations.

Maintain calendars and schedules of appointments, meetings, room use, equipment use and events.

Perform related duties and responsibilities as required.

IMPORTANT APPLICATION INFORMATION AND INSTRUCTION

Applications will be accepted until February 13, 2025 at 5:00PM.  Applicants are encouraged to apply early.  Applications will not be accepted after this deadline.

 The selection process will consist of a minimum of skills examination and oral interview. 

The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.

 Candidates must be specific and complete in describing their qualifications for this position.  Failure to state all pertinent information may lead to elimination from consideration.   Stating "See Resume" is not an acceptable substitute for a completed application.    The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening).  The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.  Communication regarding your application and/or status will be sent to the email address listed on your application.  Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

Salary : $22 - $28