What are the responsibilities and job description for the Facilities Manager position at City of Appleton, WI?
Are you ready to take the lead in shaping Appleton’s public spaces? The City of Appleton is looking for a dynamic, proactive, and skilled Facilities Manager to oversee 1.3 million square feet of city-owned facilities, including park pavilions and aquatic centers!
If you’re a strategic thinker, problem solver, and team leader with expertise in facility management, this is your opportunity to make a lasting impact.
At the City of Appleton, we’re committed to creating safe, reliable, and efficient public spaces for our community. If you’re passionate about facility management and ready to lead in a progressive and engaging environment, we want to hear from you!
Responsible for managing all City of Appleton facilities, fire stations, Valley Transit, library, wastewater treatment plant, park pavilions, and aquatic facilities totaling over 1.3 million square feet. Manages facility short term and long term needs to achieve objectives and customer satisfaction. Coordinate people, processes, and physical spaces to assure safe, compliant, reliable, and productive environments for City staff and community. Oversees and directs maintenance staff and contractors to accomplish objectives and goals. Prepares and monitors annual operating budget of $3.0 million. Reports to the Deputy Director of Parks & Recreation.Examples of Duties
ESSENTIAL JOB FUNCTIONS
- Proactively manages the maintenance of various multi-purpose facilities and related equipment in safe and efficient manner.
- Supervises, mentors, and develops the facilities maintenance team, including interviewing, training, scheduling, performance appraisals, and recognition.
- Strives to provide excellent customer service.
- Coordinate, monitor, and evaluate contracted services to assure excellent service is received.
- Conducts routine inspections and assessments.
- Establishes and maintains preventative and predictive maintenance programs for building system.
- Prepare and monitor operations budget. Administers approved budget, overseeing expenditures pertaining to utilities, maintenance, and improvements.
- Assists in preparing 5-year capital improvement plan.
- Prepares business cases, cost estimates, and specifications for the installation, repair, and replacement of major equipment.
- Performs project management for equipment replacement, system upgrades, and renovations. Coordinates work with City departments and contractors; inspects contract work for compliance with specifications.
- Assists project management staff on all phases of construction projects.
- Reviews, develops, and implements policies and procedures to enhance departmental and organization efficiency.
- Ensures facility maintenance and operations comply with all federal, state, and local regulations, including safety procedures.
- Utilizes computerized maintenance management systems and database programs for data storage, retrieval, and report preparation.
- Plans and prepares for emergencies.
- Maintains project files and documentation.
- Maintains regular, punctual, and predictable attendance. Works overtime and extra hours as required.
Other Job Functions
- Promote workplace safety by routinely performing facility safety assessments to ensure safe facilities and working environments.
- Represents the department on various committees and work groups.
- Upholds principles of fairness, ethics, and non-discrimination, ensuring staff compliance.
- Serves as an alternate representative in the emergency command center.
Typical Qualifications
- A bachelor's degree in Engineering, Business, or a related field is preferred. Equivalent education, training, and experience will be considered.
- Minimum of five years of experience in facility maintenance, operations, and project management, including supervisory responsibilities.
- Professional certification by the International Facilities Management Association is required within one year of employment.
- Aquatic Facility Operator certification is required after employment.
- Thorough knowledge of facility maintenance and asset management practices, building codes, construction methods, OSHA regulations, and safety procedures.
- Expertise in HVAC, plumbing, mechanical, electrical, and carpentry maintenance.
- Proficiency in computerized maintenance management systems (CMMS) and standard office applications.
- Ability to develop specifications for materials and services.
- Familiarity with community-sized swimming pool operations is desirable.
- Availability for on-call evenings, weekends, and holidays as needed.
- Strong decision-making and problem-solving skills.
- Attention to detail and ability to maintain accurate records and reports.
- Proficiency in reading and interpreting building construction plans and drawings.
- Excellent interpersonal skills to effectively interact with department heads, city staff, contractors, vendors, and the public.
- Strong written and verbal communication skills.
- Demonstrates initiative and strong problem-solving skills.
- A valid Wisconsin driver’s license is required and must be maintained.
Supplemental Information
COMPETENCIES
- Communication
- Staff Development (mentoring)
- Motivation
- Problem Solving
- Adaptability/Flexibility
