Management Analyst (Public Works Services)

ABOUT THE POSITION

At the Arcadia Public Works Services Department, we have a passion for service to our community and a belief that our residents and customers are a priority. We believe that our value lies in what we give and our employees are our greatest asset. We are dedicated to excellent, proactive customer service, connecting with our community, finding creative solutions, and innovative thinking.

We are looking for highly motivated, resourceful, and results-driven Management Analysts to join our team of changemakers. The ideal candidate will possess the necessary qualities to perform journey level budgetary, financial, administrative and analytical support duties for our Public Works Services Department such as assisting with environmental services programs, operations, grant management, budget preparation, and compliance. 

The Management Analyst will be tasked with:

• Monitoring and managing the department's budget, identifying cost-saving opportunities, and preparing budget proposals.
• Overseeing contracts with outside firms, and ensuring compliance with terms and conditions. 
• Assisting in developing long-term plans for infrastructure maintenance and/or improvement projects while considering factors such as funding and community needs. 
• Collecting and analyzing data on public works operations, and preparing reports for decision-making. 
• Coordinating and overseeing specific grant programs/projects, ensuring timely completion while remaining within budget. 
• Ensuring adherence to relevant regulations and standards related to public works projects. 
• Collaborating with other departments, community members, and elected officials to address concerns. 

If you are goal-oriented, committed to learning, and dedicated to timely completion of projects, we invite your application!

• Strong analytical skills and ability to interpret data
• Knowledge in project management methodologies
• Knowledge of public works operations, including construction, maintenance, and infrastructure systems
• Familiarity with budgeting and financial analysis
• Excellent communication and report writing skills
• Understanding of local government regulations and procedures

KEY DATES AND INFORMATION:

Apply Online – Submit a detailed, thorough application. 

Application Deadline – Application filling period will close at 11:59 p.m. on Thursday, March 6, 2025

Qualifications Appraisal Interviews (100%) – Week of March 17, 2025 (Tentative) 

DEFINITION
Under direction, to perform journey level budgetary, financial, administrative and analytical support duties for an assigned department and/or division; to oversee administrative processes, procedures, and programs; and to provide technical and responsible assistance to assigned department and/or programs.

DISTINGUISHING CHARACTERISTICS

This is the journey level in the management class series. Positions at this level are distinguished from the Management Aide level by the performance of the full range of duties as assigned, working independently and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.  Positions in this class series are flexibly staffed and positions at the Management Analyst level may be filled by advancement from the Management Aide level with two years of increasingly responsible administrative and analytical experience, sufficient funds in the budget, and successful performance reviews. When filled from the outside, the employee is required to have prior related experience, which allows the employee to meet the qualification standards for the Management Analyst level.

SUPERVISION EXERCISED
May exercise direct supervision over technical and clerical staff.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES

Oversee assigned programs and administrative support functions and specialized department programs. 

Participate in the development and implementation of new or revised programs, systems, procedures, and methods of operation; compile and analyze data and make recommendations regarding staffing, equipment, and facility needs.

Assist in the drafting and implementation of policies and procedures; assist in the preparation of ordinances and other supporting program documents.

Participate in the preparation and administration of assigned operating and capital budget(s); maintain and monitor appropriate budgeting controls.

Collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including complex financial, budget, or administrative issues or questions; prepare comprehensive technical records and reports to present and interpret data, identify alternatives, and make and justify recommen­da­tions.

Conduct surveys and perform research and statistical analyses on administrative, fiscal, personnel, and operational problems or issues; monitor legislation and analyze proposed legislation.

Direct the work activities of assigned clerical and technical personnel; prioritize and coordinate work assignments; review work for accuracy; recommend improvements in work flow, procedures and use of equipment and forms.

Participate in selecting, training, motivating and evaluating assigned staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.

Serve as a liaison with employees, public and private organizations; represent the City in a variety of community groups, boards, commissions, State and Federal agencies, and other organizations; provide information and assistance to the public regarding the assigned programs and services; receive and respond to complaints and questions relating to assigned area of responsibility; review problems and recommend corrective actions.

Participate in special projects including research of new programs and services, budget analysis and preparation, and feasibility analysis.

Provide training in various areas to department employees including updated rules and laws, and other areas as required.

Coordinate activities and special events with other City departments, the public and outside agencies; attend meetings as representative for assigned department.

Assist in contract negotiations; monitor compliance with applicable contractual agreements.

Prepare and monitor program grants and related proposals.

OTHER JOB RELATED DUTIES
Perform related duties and responsibilities as assigned.

JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
General principles and practices of municipal government management.

Pertinent Federal, State, and local laws, codes and regulations.

General principles and practices of municipal government budget preparation and administration.

Public relations techniques; survey and interview techniques.

Principles and procedures of record keeping.

Sources of information related to a broad range of municipal programs, services, and administration.

Elementary statistics; research and reporting methods, techniques and procedures.

Modern office procedures, methods and computer software and hardware.

Safe driving principles and practices.

Principles of supervision, training and performance evaluation.

Organizational and management practices as applied to the analysis, evaluation, development and implementation of programs, policies and procedures.

Skill to:
Operate modern office equipment including computer equipment, software applications, word processing, spreadsheet, and desktop publishing software (or a demonstrated capacity to learn).

Operate a motor vehicle safely.

Ability to:
Research, analyze, and evaluate programs, policies, and procedures; make sound recommendations.

Communicate clearly and concisely, both orally and in writing.

Conduct research on a wide variety of administrative topics.

Conduct surveys and interviews with other agencies, business owners, and residents.

Effectively administer a variety of departmental programs and activities.

Interpret and apply Federal, State, and local policies, procedures, laws and regulations.

Effectively establish and maintain working relationships with staff, management, City departments, community organizations, boards, commissions, and the public.

Understand the organization and operation of department and of outside agencies as necessary to assume assigned responsibilities.  

Read, understand, and condense governmental regulations into an understandable brief.

Prepare clear and concise correspondence and reports on a variety of financial, budgetary, and administrative issues.

Organize and direct the work of assigned staff.

Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.

Effectively administer a variety of departmental programs and administrative activities.

Plan, organize, and carry out assignments from management staff with minimal supervision and direction.

Develop and administer assigned budgets.

Interpret and apply administrative and departmental policies and procedures.Experience:
Two years of administrative and analytical experience, preferably within a local government environment, in the collection, compilation, and analysis of data involving financial, budgetary, or administrative issues is desirable.

Training:
Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, business administration, finance administration, personnel management, economics, or a related field. A Master's degree is desirable.

License or Certificate:
Possession of, or ability to obtain, an appropriate, valid driver's license.Special Requirements:
Essential duties require the following physical skills and work environment:
Ability to work in a standard office environment; ability to travel to different sites and locations.

Application:

A fully completed online application is required to be submitted.  Incomplete, late, emailed, faxed and hard copy applications are not accepted.  Resumes are not considered in lieu of the required online employment application.  All certificates, resumes, cover letters, and other documents requested by the City for the position advertised, must be uploaded with your online application.

The Selection Process:

All applications will be reviewed and evaluated.  Those candidates who are determined to be best qualified based upon the information presented on the application materials will be invited to continue in the selection process which may include a qualifying written or performance evaluation and will include an interview weighted 100%.  The City reserves the right to limit the number of interviews conducted.  Candidates will be notified via e-mail or telephone if they qualify to move to the next step in the selection process.  The interview score will determine ranking on the eligibility list and will remain in effect for one year.

Pre-employment background and medical examinations are additional requirements for hire.  Failure on any part of the selection process will result in removal from the recruitment process.  Please Note:  If you have a disability that may require an accommodation in the selection process, please notify Human Resources in writing when you submit your application.

Salary : $89,844 - $112,224