Office Assistant III

Salary : $50,946.84 - $61,926.24 Annually

Location : City of Atascadero, CA

Job Type : Full-Time

Job Number : OA III PW 2025

Department : Public Works - Engineering / Administration

Opening Date : 02 / 18 / 2025

Closing Date : 3 / 10 / 2025 5 : 00 PM Pacific

Description

ABOUT THE CITY

The City of Atascadero is a small, beautiful California central coast community located in San Luis Obispo County. We have a population of 30,000 residing in an area just under 27 square miles. Our community is a great place to live, work and raise a family! We are situated along Highway 101, halfway between the metropolitan areas of Los Angeles and San Francisco. The community is located in the Paso Robles wine region and is a short 20-minute drive to the beach and Highway 1. We are within a three-hour drive to Yosemite National Park and two hours to Monterey or Carmel. For those that enjoy the outdoors, we are close to four local lakes, a national forest and endless hiking and biking trails. Become a member of an organization consisting of hardworking individuals who are passionate about making a positive impact through public service. The organizational environment encourages collaboration and productivity and is fostered by engaged management, all working for the betterment of the community. City offices are located in the beautiful and historic City Hall Administration Building near the picturesque Sunken Gardens Park, located in the heart of downtown Atascadero.

ABOUT THE DEPARTMENT

Theis responsible for the operation, maintenance, repair, and construction of City-owned infrastructure and facilities and provides cost-effective, sustainable solutions for the long-term performance and delivery of these services. Public Works personnel maintain and improve streets and sidewalks, drainage and flood control, parks and recreation facilities, building spaces and grounds, wastewater collection and treatment, and manage capital improvement projects, programs, and public transit (Atascadero Dial-A-Ride).

The City of Atascadero is thrilled to announce the opening of recruitment for an Office Assistant III position . If you're interested in joining the Public Works Department, we encourage you to apply today!

GENERAL PURPOSE

Under general supervision, provides a variety of responsible and difficult office support activities to an assigned City department, which may include word processing, data entry and organization, telephone and counter reception, updating department websites, processing of invoices, record keeping, report preparation, and filing; providing information and assistance to the general public; and performing related work as required.

SUPERVISION RECEIVED

Receives general supervision from assigned supervisory or management personnel.

SUPERVISION EXERCISED

May exercise functional or direct supervision over assigned clerical office support staff.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees at this level are capable of performing the full range of advanced and difficult clerical and office support duties, including taking and transcribing meeting minutes and participating in special projects and department-related programs. Work assignments are varied and consist of a breadth of administrative support duties with minimal instruction for completion. Work product may or may not be reviewed by others upon completion. Positions at this level receive only occasional instruction as new or unusual situations arise and are fully aware of the operating procedures and policies of the department. Office Assistants are expected to complete assignments in observance of established schedules; must be able to work independently; establish priorities and deadlines; understand and follow written and verbal direction; communicate effectively; and establish and maintain cooperative working relationships.

The duties and responsibilities listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties or responsibilities does not exclude them from the position if the work is similar, related or a logical assignment to the position. Duties may include, but are not limited to, the following :

• Perform a wide variety of complex and difficult clerical and administrative support duties to support departmental or divisional operations, which may include those of OAI and / or OAII.
• File, prepare records and monthly reports, create project files, update department websites, and prepare and process invoices.
• Maintain accurate and detailed records, verify accuracy of information, research discrepancies, prepare and suggest or submit corrections.
• Verify and review forms and reports for completeness and conformance with established regulations and procedures; apply departmental and program policies and procedures in determining completeness of applications, records, and files.
• Prepare, copy, collate, and distribute a variety of documents, including agendas, bid packages, contracts, informational packets, and specifications; ensure proper filing of copies in departmental or central files.
• Assist in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from public; enter / track public calls into appropriate computer databases; direct callers to appropriate City staff as necessary.
• Compose, type, format and proofread a wide variety of routine and complex reports, letters, documents, flyers, brochures, calendars, and memoranda; compose from rough drafts and verbal instructions; review and correctly edit drafts for punctuation, spelling, and grammar.
• Compile information and data for administrative, statistical, and financial reports; checks data; prepare and assemble reports, manuals, articles, announcements, and other informational materials.
• Maintain and update departmental record systems and specialized databases; enter and update information with departmental activity, inventory files, and report summaries; retrieve information from systems and specialized databases as required.
• Maintain calendars and make meeting arrangements; schedule meetings between City staff and other groups or organizations; arranges for necessary meeting set-up and materials.
• Gather, assemble, update, and distribute a variety of department or City specific information, forms, records, and data as requested.
• Monitor and order office and other related supplies; assist in preparing, processing, and tracking purchase requisitions for services and materials; receive vendor invoices; prepares requests for payment for department head approval.
• Act as a department representative within community groups to relay or obtain relevant information regarding departmental activities.
• May perform cashiering duties; receive money and issues receipts; collect and account for service fees.
• Provide City's Special Event support. Assist in outreach, notification and coordination of vendors and contractors; process necessary event related paperwork; arrange event intake and debrief meetings; assist with event operations and execution as needed.
• Perform other duties as assigned, and as may be necessary and appropriate for the position as well as the needs of the department.

Typical Qualifications

QUALIFICATIONS

Any combination of education and / or experience that has provided the knowledge, skills and abilities necessary for satisfactory job performance. A typical way to obtain the knowledge and abilities would be :

Education and / or Experience :

Knowledge, Skills, and Abilities :

Special Requirements :

Supplemental Information

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas, various departments and facilities and during Special Events, may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment.

May be required to bend, stoop, kneel, reach, push, and pull file boxes and drawers open and closed to retrieve and file information. Employee must possess the ability to routinely lift, move, carry, push, and pull materials and objects up to 10 pounds and occasionally up to 50 pounds.

WORK ENVIRONMENT

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and / or public and private representatives in interpreting and enforcing departmental policies and procedures.

VACATION : 10 days per year, gradually increasing to 24 after 20 years completed.

HOLIDAYS : 11 days per year, plus one floating holiday.

SICK LEAVE : 12 days per year.

HEALTH & LIFE : Employee is covered for medical, dental, vision and life. The City contributes a portion of the cost of dependent coverage for medical, dental vision and life insurance.

RETIREMENT : California Public Employees Retirement System (CalPERS). No FICA deductions.

DISABILITY INS : SDI - Employee paid.

Salary : $50,947 - $61,926