What are the responsibilities and job description for the Administrative Assistant (Internal Promotion Only) position at Santa Barbara County Education Office?
Salary : $65,088.00 - $75,012.00 Annually
Location : Santa Maria - Orcutt
Job Type : Full-Time
Job Number : 2025-00133
Division : Student and Community Services
Department : Early Care and Education
Opening Date : 02 / 25 / 2025
Closing Date : 3 / 11 / 2025 11 : 59 PM Pacific
Specific Location : Santa Maria
General Description
Our ideal candidate
You are a dependable, punctual, caring professional, with excellent communications skills who uses tact, patience, and courtesy in a culturally sensitive manner. You can prioritize tasks and are motivated to complete work with minimal supervision. You take initiative to support the goals of the organization and the manager to whom you report. You are committed to providing the best service available to the Santa Barbara County Education Office, school districts, and students.
General description
Perform a wide variety of advanced and complex office duties and administrative support functions. Employees in this position assume major responsibility for providing and maintaining current information about the County Education Office policies, rules, regulations and procedures, programs, and functions.
Specific Duties and Responsibilities
- Plan, organize, perform and train others in clerical, office and administrative support functions related to the activities and operations of the assigned program, division or department
- Serve as a primary source of information regarding the Office and assigned program policies, procedures, standards and requirements including pertinent legal requirements and other legislative enactments as appropriate to assignment
- Receive and interview callers and visitors
- Provide information where independent judgement, knowledge and interpretations are utilized
- Research and compile background material such as statistical and financial data and supporting information
- Compile and prepare comprehensive reports, records, surveys and other documents
- Coordinate and prepare materials for presentation to the County Board of Education or other entities to whom the manager supported communicates
- Compose and prepare a variety of correspondence, memorandums reports and other documents, including material of a confidential nature
- Screen mail and handle routine items requiring action, prioritizing items for manager action
- Route mail to others as appropriate and process administrative details not requiring the immediate attention of the manager
- Assist in budget planning and expenditure control process
- Prepare and distribute meeting notices and agendas, attend meetings to record proceedings, and prepare and distribute comprehensive minutes of meetings
- Establish and maintain a wide variety of manual and computerized files and records including but not limited to records of various state and federal projects
- Maintain confidential information and records
- May assist with ordering, inventory and distribution of office supplies and forms for the assigned program
- Prepare purchase orders and process invoices
- May assist with setting up and processing of numerous contracts for contractors
- Prepare and maintain calendar of activities, meetings, and events
- Schedule appointments, conferences and meetings
- Arrange travel accommodations and process travel claims
- May assist with updating and maintaining web pages or information for web pages
- Assist with online registration for numerous department workshops and events
- Assist with event coordination and setup and provide administrative support as needed
- Operate a variety of office machines such as typewriter, personal computer, terminal, printer, fax machine, calculator, copier and specialized equipment common to assigned program or office
- May direct, train and provide input for the evaluation of clerical support staff
- Perform other job related duties as assigned
Requirements
Education : Graduation from high school supplemented by evidence of business or office courses or administrative support experience
Experience : four years of increasingly responsible office experience
Knowledge and skills
Abilities
Licenses and certificates
Some positions in this classification may require :
Working conditions
Work is performed primarily indoors with minimal exposure to health and safety hazards.
Supplemental Information
Classified salary ranges have 26 steps (A-Z). Initial salary placement for new hires is between steps A and J, based on qualifications.
Click here for an Overview of Our Application & Selection Process .
RECRUITMENT INFORMATION :
Non-Discrimination Policy Statement
For purposes of this policy, employees include job applicants, interns, volunteers, and persons who contracted with SBCEO to provide services, as applicable.
No SBCEO employee shall be discriminated against or harassed by any coworker, supervisor, manager, or other person with whom the employee comes in contact in the course of employment, on the basis of the employee's actual or perceived race, color, ancestry, national origin, age, religious creed, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran or military status, sex, sexual orientation, gender, gender identity, gender expression, or association with a person or group with one or more of these actual or perceived characteristics.
SBCEO prohibits discrimination against employees on the basis of reproductive health decision making, defined as a person's decision to use or access a particular drug, device, product, or medical service for reproductive health.
SBCEO does not discriminate against employees on the basis of immigration status, unless there is clear and convincing evidence that SBCEO is required to do so in order to comply with federal immigration law.
At the Santa Barbara County Education Office, benefits-eligible employees have access to a variety of benefits and opportunities to enhance the quality of their lives. Some of these differ depending on employment as a part-time or full-time employee. Medical, dental, and vision insurance plans are available to employees who regularly work at least 50% (20 hours) or more. Part-time employees who work between 20 and 35 hours per week receive benefits on a pro-rated basis. Please see below for information on benefits for substitutes.
The following is a list of examples of benefits that may be included.
For more details, visit our
Paid Sick Leave for Substitutes
Healthy Workplaces / Healthy Families Act of 2014
California law provides for paid sick leave for employees who work for the same employer for 30 or more days within a year from the beginning of employment are entitled to paid sick leave. Accrual begins on the first day of employment.
Insurance, Income Protection, and Tax-Savings Plans
Critical Illness
Dependent Care Reimbursement
Retirement Readiness
Work-Life Balance
The paid time off benefits listed below are pro-rated based on the employee's full-time equivalent (FTE) and calendar. Individual benefits will also be based on position, bargaining unit, length of service, and other applicable factors.
Membership & Employee Discounts
Santa Barbara Teachers Federal Credit Union
Professional Development
Salary : $65,088 - $75,012
