Accounts Payable Clerk

General Definition of Work

Responsible for providing financial, administrative, and clerical services. This includes processing and reviewing invoices to ensure the accuracy of expenditures entered by all city departments. Providing these services in an effective and efficient manner will ensure that municipal finances are accurate and up to date, and that vendors and suppliers are paid within established time limits.

This position reports to Clerk – Treasurer

Essential Functions

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

· Processes and verify all city department invoices for payment, ensuring accuracy and compliance within city policies/ordinances.

· Prepares and process payments for all city property taxes.

· Collaborates with vendors and internal department to ensure all transactions are accurately recorded and assists to resolve payments inquiries and discrepancies.

· Creates spreadsheets for various monthly invoices and prepares them for payment; follows-up on outstanding invoices and/or billing issues.

· Processes retirement payment for retirees prior to PERF.

· Prepares checks for mailing by verifying vendor addresses, amounts, and information for EFT payments.

· Maintains organized records of all account payable transactions, including supporting documentation.

· Sets-up new vendors and updates existing ones as necessary; increases budget amounts and transfers funds for accounts as needed; ensures the City’s postage meter is refilled frequently.

· Maintains fixed asset additions/deletions on spreadsheet for all municipal department purchases.

· Generates, distributes, and maintains accounts payable reports.

· Maintains records and files; collects and files required W-9's.

· Performs duties of other Business Office staff in their absence or as needed

· Performs related duties as assigned.

Minimum Qualifications

Associate degree is preferred or equivalent 3 years working experience in accounts payable or a related field.

Qualifications

• Ability to use financial accounting software systems.
• Ability to analyze data with particular attention to detail.
• Ability to operate a 10 key calculator required.
• Ability to organize, prioritize workflow, and meet established deadlines required.
• Ability to have a high level of initiative and enthusiasm to work within a team environment.
• Demonstrated high level of initiative in problem solving.
• Ability to communicate effectively both orally and in writing required.
• Ability to work well under pressure.
• Ability to work with minimal supervision.
• Ability to be consistent and accurate.
• Ability to be able to establish and maintain good relations with co-workers.
• Regular attendance is necessary and is essential to meeting the expectations of the job functions.
• Ability to understand and comply with City standards, safety rules and personnel policies.

Job Type: Full-time

Pay: $19.58 - $29.37 per hour

Expected hours: 40 per week

Benefits:

• AD&D insurance
• Dental insurance
• Disability insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Supplemental Pay:

• Overtime pay

Education:

• High school or equivalent (Required)

Experience:

• Accounts payable: 3 years (Required)

Shift availability:

• Day Shift (Required)

Ability to Relocate:

• Auburn, IN 46706: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $29