Secretary/Clerical (On-site)

Description :

Department: Planning, Zoning, and Building
Status: Classified/Full-Time/Non-Exempt/Non-Union
Date Posted: February 2, 2024
Target Salary: $45,000-$55,000/Year

GENERAL STATEMENT OF DUTIES:
Perform general clerical, organizational and office responsibilities for department as assigned.

DISTINGUISHING FEATURES OF THE CLASS:
The Secretary/Clerical position is one that requires a modern-day skill set and the ability and willingness to develop as technology progresses.

On a daily basis the position acts as a liaison between department management and the community as well as various other entities. Persons in this position must have the ability to demonstrate or perform the following skills in an acceptable manner in order to achieve desired results: responsible decision making, the ability to feel and show empathy for others, good problem-solving skills, good PC and general software use skills, excellent interpersonal skills, and the ability to work well within a team.

PRIMARY RESPONSIBILITES AND DUTIES:

• Answers incoming calls; handles inquiry and/or transfer to other personnel as appropriate.
• Greets and directs all visitors – including residents, vendors, employees, and contractors.
• Processes purchase orders, invoices, and permits.
• Sorts all incoming mail, signs for packages and distributes accordingly.
• Processes public records requests.
• Maintains office supplies inventory; places and expedites orders.
• Keeps office equipment operational by following manufacturer instructions and established procedures.
• Types and distributes memos, creates forms, files, and collects data for new vendors.
• Serves as secretary to various boards and will be required to attend evening meetings and create meeting minutes as needed.
• Serves as back-up for other clerical staff within departments as needed.
• Other duties as required.

SPECIALIZED TRAINING, KNOWLEDGE, SKILLS, AND ABILITIES:

• General knowledge of municipal operations preferred.
• General knowledge of record keeping procedures preferred.
• Prior experience using MS Office products: Word, Excel, SharePoint, Outlook, etc. required.
• Ability to type by touch required.

• Ability to work overtime as necessary.

ACCEPTABLE TRAINING OR EXPERIENCE:
Graduation from an accredited high school or a GED and two (2) years experience in an administrative, multi-faceted environment, or any equivalent combination of experience or training which provides the required knowledge, skills, and abilities.

PHYSICAL DEMANDS:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to handle, feel to operate office equipment or controls and reach with hands and arms. The employee frequently is required to sit, stand, and talk, or hear. The employee is occasionally required to walk; stoop, kneel, or crouch.

The employee must frequently lift and/or move up to five (5) pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision (corrected or uncorrected), color vision, peripheral vision, depth perception, and the ability to adjust focus.

Contact :

HOW TO APPLY:

Qualified applicants may submit their resumes or career summaries and a completed Employment Application to HRjobs@auroraoh.com.

The City of Aurora is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

The City of Aurora provides reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Personnel Department at 330-562-6390, or popek@auroraoh.com.

External candidates must be able to satisfactorily pass all applicable pre-employment checks, including a criminal background screen and drug test. Nothing in this job description prevents the employer from modifying the duties of this position at its discretion.

Deadline for Applying : Open until filled