CODE ENFORCEMENT CLERK

Applications through really will not be accepted. Please visit the City's website to fill out our application.

avonpark.city/jobs

Salary: $15.30-$18.25 DOQ

NATURE OF WORK:

Assists in the administration of the activities of the Code Enforcement Department and performs related work as required. This is a highly responsible administrative position assisting the Code Enforcement Supervisor and Code Enforcement officers in the effective and efficient operation of the department, which is responsible for the enforcement of all codes and ordinances, and regulations. Considerable judgment is required in establishing work procedures and performing duties. Although the work is supervised by the Code Enforcement Supervisor, this position requires the exercise of sound judgment, personal initiative, and minimal supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Performs duties of a staff assistant nature and participates directly in the work of the individual(s) supported.

· Research and route invoices for the Department.

· Designated Records Custodian for the Department.

· Performs related duties as required.

· Assist in processing permit application packages; verify completeness, route packages to other agencies for review, receive and process review comments accordingly.

· Basic clerical work to include filing, email routing, creating files, receiving and stamping paperwork. Assisting other permitting specialists.

· Recognize various documents received and route to the appropriate person.

· Respond to inquiries in correspondence by phone, walk-ins, and email.

· Assist the public with permit application requirements.

· Ability to perform other duties as assigned.

· Ensure that all permitting documents are complete and are in proper order.

· Verify parcel identification, ownership, legal description from public records and submitted documentation.

· Basic knowledge of Land Development Regulations.

· Basic knowledge of City Ordinances.

· Functions as office receptionist and answers telephones.

· Reviews forms for accuracy; explains permit procedures, fees and determines missing documents; enters information into the computer.

· Keeps appointment calendars and schedules appointments.

· Receives and screens calls and refers callers to other employees.

· Responsible for filing and maintaining all records.

· Compiles and maintains permit application folders.

· Prepares forms, composes letters and sets up and maintains specialized office files.

· Files letters, reports, and related technical information in the prescribed manner.

· Assembles information for other’s use.

· Opens, prioritizes, and processes mail.

· Assists staff by maintaining phone contact with residents and property owners, helping to coordinate the needed documents to complete the permitting process.

· Types using PC-based word processing software and processes letters, forms, reports, schedules, requisitions, and related paperwork.

· Types information or enters data into a computer.

· Retrieves data for reports.

· Create a Magistrate docket for monthly Code Enforcement Magistrate Hearings.

· Enter code enforcement liens electronically into the Highlands County Clerk of Courts database.

· Performs other related duties as assigned.

QUALIFICATIONS AND REQUIREMENTS:

· Two (2) years of work experience involving administrative/clerical duties.

· Construction, planning, or zoning related work experience preferred.

OTHER KNOWLEDGE, SKILLS, AND ABILITIES:

· Knowledge of general office procedures

· Knowledge of business English, spelling and punctuation, in order to prepare documents and compose letters

· Knowledge of telephone etiquette

· Knowledge of the uses of a computer and equipment

· Ability to gain knowledge of the departments’ policies, procedures and practices

· Ability to work effectively with the public

· Ability to establish and maintain effective working relationships with employees and the public

· Ability to communicate in writing and orally

· Ability to access, input and retrieve information from a computer

· Ability to work under pressure and meet deadlines

· Ability to follow directions and follow through on designated tasks

· Skill in typing, filing and research techniques

· Skill in taking minutes for meetings

· Skill in operating office equipment

· Ability to operate a copying machine

EDUCATION:

· High School Diploma or General Education Degree (GED) required.

PHYSICAL DEMANDS: Upon request, reasonable accommodation will be made in accordance with applicable law.

· Ability to access file cabinets for filing and retrieval of data

· Ability to access input and retrieve information from a computer

· Ability to sit at a desk and view a display screen for extended periods of time

· Ability to enter data at a prescribed rate of speed

· Ability to communicate both orally and in writing

All employees serve an essential role in the City’s disaster preparation and/or disaster recovery efforts, as designated by the City’s Emergency Manager. This may involve being prepared to stay at a city facility during disaster events or to respond to damage assessment operations shortly after a storm/disaster.

Employment Applications for the City of Avon Park must be filled out in their entirety. Applications can be found at www.avonpark.city

The City of Avon Park considers applications for all positions without regard to race, color, sex, marital status, religion, creed, national origin, political opinions or affiliations, age, the presence of a non-job-related medical condition or disability, or any other legally protected status in accordance with Equal Employment Opportunity rights. The City of Avon Park also complies with all applicable laws governing employment practices and does not discriminate based on any unlawful criteria.

The City of Avon Park affords veterans preference in employment in accordance with F.S. 295, and in accordance with F.S. 112, the City of Avon Park is a drug-free workplace.

Job Type: Full-time

Pay: $15.30 - $18.25 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $15 - $18