PT Front Desk Receptionist (3 hours per day)

The City of Baker School System seeks a part time Front Desk Receptionist for 15 hours per week at 3 hours per day between 1:00 p.m.-4:00 p.m.

The Front Desk Receptionist should possess at least a high school diploma and/or have at least two years of job-related experience; however, a combination of the education and experience can be configured. He or she serves all clerical, secretarial, and other supportive duties at the front desk of the central office. He or she will also support other clerical needs of the supervisors within the main office.  Essential duties and responsibilities include the following:

• Attaches files to the appropriate correspondence
• Reads and routes incoming mail and prepares outgoing mail
• Files appropriate documents, correspondence, and other records
• Answers telephones, records messages, routes calls as needed to appropriate staff
• Greets visitors, ascertains the appropriate nature of business in order to guide visitors to appropriate staff members
• Makes copies of correspondence and other printed material as needed
• Maintains calendars
• Collects and maintains records and correspondences for meetings and conferences, and stores these documents in the appropriate manner and appropriate storage facility
• Takes dictation and types documents and reports as requested
• Collects and maintains records of funds
• Prepares supply requisitions and purchase orders as needed
• Exhibits the ability to handle confidential information and conversations discreetly and professionally.
• Exercises appropriate office etiquette, manners, and professionalism.
• Performs all other duties deemed necessary by his or her supervisor.