Management Assistant

Description

Under direction of the City Manager, performs a broad range of professional work in connection with administrative, personnel, budget, grants, legislative and/or fiscal activities in various City departments; receives on-the-job training and experience in preparation for career advancement in various professional areas; and does other work as assigned.

Representative Duties

The following typical tasks and responsibilities are representative of this class. They are descriptive, not limiting. Essential Duties: Assists in resolving departmental administrative problems by identifying, analyzing and focusing on the nature of the problem; collecting and interpreting data; determining alternative solutions and consequences; recommending a course of action; and preparing reports and documentation as necessary. Assists in preparing, reviewing, and editing departmental budget requests. Assists in analyzing, developing, installing, modifying and reviewing administrative systems and procedures. Collects, organizes, and records data for recurring reports. May review, analyze, and prepare recommendations relating to routine proposed legislation. Assists in investigating, evaluating, and making recommendations on requests from operating divisions, bureaus or departments relating to fiscal, budgetary, legislative, or human resources matters. May investigate, analyze, and make recommendations on departmental budget requests, labor relations matters, management audits, and contract negotiations.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Applications will be accepted only from those applicants who clearly demonstrate on the COMPLETED application & supplemental questionnaire that they meet the below requirements:

• A Bachelor's Degree from an accredited college or university in Business or Public Administration or related field.
• One (1) year of experience related to public or business administration
• An equivalent combination of training, certification and experience may be substituted for the above requirements

• Possession of a valid California Class “C” driver's license may be required.

• Must be able to pass a background check

Highly Desirable:

• Master’s Degree in Business or Public Administration or related field.
• Experience working in local government

Examination (Weighted: 100%)

EXAMINATION: ORAL APPRAISAL INTERVIEW (Weighted 100%): Week of April 21, 2025 (Tentative)

An appraisal will be made of the applicant's experience, education, training, certification, knowledge, skills, abilities, and personal qualifications for the position. A minimum passing score of 70% is required.

NOTE: Admission to the Examination may be limited to those applicants who demonstrate the best combination of qualifications. Applicants possessing the minimum qualifications are not guaranteed admittance to the Examination. Employment applications must be properly completed in accordance with instructions on face of application form. All pertinent information needed to determine that the applicant meets the minimum qualifications must be shown on the application, resume, supplemental questionnaire, and typing certificate; otherwise, the application may be rejected. NOTE: POSTMARKS will not be accepted Resumes will NOT be accepted in lieu of COMPLETED application.