What are the responsibilities and job description for the Archives Record Management Officer - Legislative Reference position at City of Baltimore, MD?
POSTING DATE: 03/19/2025
SALARY RANGE: $74,803.00 - $119,684.00
BACKGROUND CHECK
Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint must be successfully completed.
PROBATION
All persons, including current City employees, selected for this position must complete a mandatory 6-month probation.
All persons, including current City employees, selected for this position must complete a mandatory 6-month probation.
ELIGIBILITY
Qualified candidates will be considered for vacancies as they arise, for a period of at least six months. The decision of the Director of Human Resources with respect to acceptable minimum qualifications is final.
Qualified candidates will be considered for vacancies as they arise, for a period of at least six months. The decision of the Director of Human Resources with respect to acceptable minimum qualifications is final.
EDUCATION ACCREDITATION
Applicants’ education must be obtained from an accredited institution. Education credentials obtained out of the US must be evaluated for US equivalency. Evaluation agencies information may be obtained at www.naces.org.
Applicants’ education must be obtained from an accredited institution. Education credentials obtained out of the US must be evaluated for US equivalency. Evaluation agencies information may be obtained at www.naces.org.
CLASS DESCRIPTION
An Archives and Records Management Officer plans and coordinates the activities and programs relating to Baltimore City Archives (BCA), the Records Management Division (RMD) in the Department of Legislative Reference (the Department), or both. The work of this class includes supervising staff assigned to support the BCA and RMD.
Incumbents receive general supervision from the Director of the Department. Employees in this class work a conventional workweek. Work is predominantly performed in an office where normal, moderately quiet working conditions are encountered. Work is also performed in a records warehouse where exposure to environmental allergens may occur. Work requires moderate physical exertion and use of a work assist vehicle as well as stepladders to reach a height of 15 feet. While performing the duties of this class, the employee is occasionally exposed to outside weather conditions.
SELECTION PROCESS
All candidates indicating the minimum qualifications on their applications will be placed on the eligible list without further examination. The training and experience of each candidate will be evaluated for appropriateness and quantity. It is essential, therefore, that you give complete and accurate information on your application. Vagueness or omission may prevent you from being considered for this position. Qualified candidates will not be listed in rank order.
MINIMUM QUALIFICATIONS
On or before the date of filing the application, each candidate must:
EDUCATION: Have a bachelor’s degree from and accredited college or university in history, records management, library science, archival science or a related field.
AND
EXPERIENCE: Have four years of experience in the management and historical preservation of records. Two years of which include supervisory experience.
OR
NOTES EQUIVALENCIES: Have an equivalent combination of education and experience.
REQUIRED KNOWLEDGES, SKILLS AND ABILITIES
Skill in historical research, critical analysis, and technical writing.- Skill in organization, project management and planning, including exceptional attention to detail, consistent follow-through, and ability to meet deadlines.
- Skill in use of multiple database, spreadsheet, document creation and editing software and web applications. Ability to track statistics and create meaningful reports.
- Ability to develop and responsibly execute budgets.
- Ability to communicate effectively orally and in writing with associates, public officials, private groups and the public.
- Ability to cooperate and collaborate with colleagues of diverse professions, personalities, ages and skill levels.
- Ability to establish and maintain effective working relationships
- Ability to instruct and train personnel on program policies and procedures.
- Ability to maintain confidentiality of work-related information and restricted City records.
EXAMINATION PROCESS
Applicants must provide sufficient information on their application to show that they meet the minimum qualifications for this recruitment. Successful applicants will be placed on the employment certified eligible list for at least six months.
Applicants must provide sufficient information on their application to show that they meet the minimum qualifications for this recruitment. Successful applicants will be placed on the employment certified eligible list for at least six months.
The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be required to complete supplemental questions to further examine specific Knowledge, Skills and Abilities of the position. Therefore, it is important that you provide complete and accurate information on your application.
BENEFITS
The City of Baltimore offers a generous and competitive benefits package. You can learn about our benefits here:
https://humanresources.baltimorecity.gov/hr-divisions/benefits
Financial Disclosure:
This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law.
This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law.
NOTE: Those eligibles who are under final consideration for appointment to positions in this class will be required to authorize the release of criminal conviction information.
BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER
Salary : $74,803 - $119,684
