What are the responsibilities and job description for the Director of Contracts and Compliance, Operations Officer IV (NCS) - Baltimore City Health Department position at City of Baltimore, MD?
THIS IS A NON-CIVIL SERVICE POSITION
POSTING DATE: 2/21/2025
SALARY RANGE: $85,660.00 - $136,935.00 Annually
BACKGROUND CHECK
Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint screening and must be successfully completed.
PROBATION
All persons, including current City employees, selected for this position must complete a 6-month mandatory probation.
POSITION OVERVIEW
The Baltimore City Health Department is currently seeking a detail-oriented, driven individual to fill the role of Director of Contracts & Compliance within Baltimore City Health Department’s Division of Finance. This is a full-time position with responsibilities that include perform such lead work as. Work will include supervisory responsibilities. This is a grant funded position.
ESSENTIAL FUNCTIONS
- Manage Compliance Unit (i.e. Grant compliance Analyst and Contracts and Compliance Coordinator) & Contracts unit (I.e. Contracts Manager, Contracts Supervisor, Intake Coordinator, Contract Administrators)
- Advise on the programmatic & fiscal oversight/monitoring of programs and subrecipients.
- Develop the report framework to perform internal/external monitoring of programs/subrecipients respectively for compliance.
- Establish policies and procedures for enforcement to assure adherence to laws and regulations relating to Federal Uniform guidance (2CFR) as well as State and City regulations.
- Keep track of subrecipients as well as monitoring status.
- Advises superiors on program performance and makes recommendations for program enhancements to address findings.
- Oversight of the contract process, reduce redundancies/ inefficiencies that can result in findings.
- Work towards consistent timeline for contract approval. Spread awareness on how to achieve this goal.
- Map out the process and best practices for Compliance/ Contract related issues.
- Construct various tools (e.g. monitoring sheets, time trackers, best practice guides) and advise on implementation of tools to aid in the efficiency of managing monitoring, compliance and contract related items.
- Attend and host Contract/Compliance related meetings.
- Attend related program/fiscal meetings, all staff meetings, internal and external trainings.
EDUCATION AND EXPERIENCE REQUIREMENTS
EDUCATION: Bachelor's degree from an accredited college or university.
AND
EXPERIENCE:
- 7 years of program and/or project management experience; especially in designing, implementing and managing new business processes, staff, and managing multiple projects simultaneously.
- 7 Years of training, educating staff.
- 5 Years of Monitoring/ Auditing experience.
- Experience working in Federal, State, and local governments, especially as it pertains to compliance.
- Experience interpreting grant requirements and developing policy/guidelines. Experience determining proficiency/abilities of recipients receiving Federal, State and/or local funds and providing said recipients with technical assistance and corrective action plans when needed.
- Experience hosting/leading conferences, trainings and meetings.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Ability to advise and update management officials on the progress of compliance and/or mitigation issues
- Proven analytical thinker with ability to identify, analyze and solve problems in a thoughtful manner.
- Demonstrated ability to work within all levels of an organization and build productive relationships.
- Knowledge of 2CFR and other Federal, state local guidelines as it pertains to monitoring of subrecipients and grant management. Preferred
- Knowledge of Federal Compliance regulations
- Knowledge of various office software.
- Ability to review audits and to evaluate and interpret findings.
- Ability to use and navigate a computer and other software to develop databases and everyday monitoring tools
- Ability to maintain records and to prepare detailed narrative reports.
- Ability to manage team and distribute workloads.
- Ability to communicate with Directors, Chiefs, Managers, Comptrollers, etc. regarding Contract and Compliance issues.
- Ability to lead conferences/trainings.
BENEFITS
The City of Baltimore offers a generous and competitive benefits package. You can learn about our benefits here:
https://humanresources.baltimorecity.gov/hr-divisions/benefits
- FINANCIAL DISCLOSURE
This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law.
Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Department of Human Resources directly. Requests for accommodations should not be attached to the application.
BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER
Salary : $85,660 - $136,935
