Court Secretary, Family Division (NCS) - Circuit Court for Baltimore City

THIS IS A NON-CIVIL SERVICE POSITION

POSTING DATE: 12/13/2024

SALARY RANGE: $59,863.00 - $72,835.00 ANNUALLY

BACKGROUND CHECK

Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint must be successfully completed.

PROBATION

All persons, including current City employees, selected for this position must complete a mandatory 6-month probation.

Summary Of Position

The Circuit Court for Baltimore City is seeking a candidate to fill a vacant Court Secretary I position. An employee in this position performs highly responsible administrative, secretarial, and clerical work characterized by the handling and coordination of overall office duties for the chambers of Family Magistrate Ronika J. Sumlin. Magistrates are judicial officers of the Family Division of the Circuit Court for Baltimore City. Magistrate Sumlin conducts scheduling conferences and hearings on general equity matters (e.g. uncontested divorces, modification hearings regarding custody, visitation, alimony, and child support, pendente lite hearings, contempt hearings, temporary protective order hearings, etc.) in accordance with the applicable Maryland Law and Rules of Procedures. Magistrate Sumlin also conducts conferences and hearings in Title IV-D child support matters (e.g. modifications of child support, child support contempt hearings, etc.) This position entails functional duties and responsibilities of administrative support work involving general family law related matters and Title IV-D specialized child support matters.

Essential Functions

• Provide a variety of administrative support duties necessary for efficient chambers operation including, but not limited to, answering the telephone, managing court files (both electronic and physical), maintaining and organizing internal case management systems, filing, preparation of documents, reports, and routine correspondence, ordering supplies, and sorting mail.
• Coordinate the Magistrate’s communications, correspondence, calendar, leave requests, and timesheets.
• Perform courtroom duties when necessary, including checking in litigants, marking evidence, and running courtroom recording equipment.
• Act as the initial point of contact for all public and judicial services issues.
• Exercise sound independent judgment in screening mail, telephone calls, and visitors.
• Provide information or answers to questions not requiring superiors’ attention.
• Maintain strict confidentiality as to all material and communications coming through the office. Maintain a regular, punctual, and reliable level of attendance.
• Perform other related duties as assigned.
  
  

Education And Experience Requirements

EDUCATION: Graduation from an accredited high school or possession of a GED certificate

AND

EXPERIENCE: Have four (4) years of experience.

OR

NOTES(EQUIVALENCIES): Equivalent combination of five (5) years of education and experience, and two (2) years working in a confidential environment.

Knowledge, Skills, And Abilities

• Ability to utilize Microsoft Word, Excel, PowerPoint, and Microsoft System Applications.
• Ability to utilize Odyssey Case Management System.
• Ability to communicate effectively, both orally and in writing.
• Knowledge of the principles and practices of public administration and court environment.
• Ability to make decisions based on established policies and procedures, experience, and good judgment.
• Have strong organizational skills with a keen ability to prioritize, multi-task, and attention to detail.
• Ability to adhere to and meet deadlines.
• Have strong administrative and data management skills.
• Ability to perform at a high degree of independence and discretion.
• Have high level of interpersonal skills and unquestioned integrity in effectively handling sensitive and confidential HR information and issues.
• Ability to establish and maintain effective working relationships and use professionalism, tact, diplomacy, and competency in dealings with judges, attorneys, court and professional personnel, and the public.
  
  

Benefits

The City of Baltimore offers a generous and competitive benefits package. You can learn about our benefits here:

https://humanresources.baltimorecity.gov/hr-divisions/benefits

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Department of Human Resources directly. Requests for accommodations should not be attached to the application.

TO APPLY:

Please submit a cover letter and resume by the close of business on December 31, 2024, to:

Ms. Jacqueline Hale Circuit Court for Baltimore City

111 N. Calvert Street, Room 244 Baltimore, Maryland 21202

jacqueline.hale@mdcourts.gov www.baltimorecity.gov TTY 396-4930

• No phone calls, please**
  
  

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER