What are the responsibilities and job description for the Recreation Center Assistant position at City of Bastrop (TX)?
JOB
The City of Bastrop is seeking an enthusiastic highly organized and detail-oriented individual to support our Recreation Center as the Recreation Center Assistant. The City’s Parks and Recreation Department is dedicated to building a sustainable community and enhancing the quality of life for our citizens by offering affordable recreation programming and safe well-maintained parks. If you are driven by a desire to contribute and have a commitment to public service, come join our Recreation Team! Under administrative direction of the Recreation Coordinator, the Recreation Center Assistant is responsible for performing duties supporting the daily functions of the Recreation Center with various administrative and accounting functions. Duties are varied and are carried out with a degree of confidentiality and discretion, requiring independent judgement including but not necessarily limited to, typing, filing, greeting the public, answering phones, providing general information, production of various reports, data entry, marketing, managing schedules, and coordinating staff calendars, trainings, and meetings, memos, and notices. Employees in this class exercise considerable discretion in matters of a sensitive and confidential nature and can resolve issues. Position performs work under charge with a degree of latitude in independent judgment, with work reviewed by the Recreation Coordinator. Performs related work as required.
EXAMPLE OF DUTIES
ESSENTIAL JOB FUNCTIONS, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. Essential duties and responsibilities may include, but are not limited to, the following: Essential Duties and Responsibilities: Performs administrative support functions and more complex tasks including organizing and conducting assignments according to deadlines, performing all clerical functions and receptionist duties including greeting the public, answering telephones and responding to inquiries, providing general information in a professional manner, performing data entry, filing, general word processing, tracking of information and other similar administrative duties.Prepares, composes, and distributes, as applicable, a variety of written materials to include memoranda, correspondence, summaries, annual reports, facsimiles, using their own initiative regarding administrative matters and general office policies for supervisor’s approval. Prepares and posts staff meetings and trainings.Prepares schedules for staff and programs.Develops marketing strategies, updates website and outside promotion.Assists in the development of volunteers and volunteer coordination.Responsible for maintaining software updates and training for part-time staff.Files and retrieves various records, files, forms, contracts and/or related department documentation as directed.Assists with accounts payable process to include receiving invoices and statements, collection of statement detail; contacting vendors to obtain information, and processing purchase orders. Assists in the development and implementation of the department’s budget.Receives, processes and/or distributes mail; prepares forms, letters, and parcels for mailing.Delivers and picks up documents and obtains signatures.Orders materials and supplies and maintains office inventory by checking stock to determine inventory levels; anticipates supply needs; verifies receipt of materials and supplies. Operates a variety of modern office equipment in processing information to prescribed formats.Contributes to team effort by accomplishing related duties as needed or assigned by the Recreation Coordinator.Emergency Management: Participates with Emergency Management when the need arises with the duties assigned. Work Schedule: Position is Full Time 40 hours worked per week.Regular and consistent attendance for the assigned work hours is essential.Special Requirements: May be required to work weekends, or after hours for special events, meetings or during emergency situations as required.
SUPPLEMENTAL INFORMATION
The City of Bastrop is an Equal Employment Opportunity Employer (EEO) and values diversity in its workforce. As an EEO employer, the City provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. **Employment is contingent on passing post-offer, pre-employment drug testing and criminal background investigation.**
The City of Bastrop is seeking an enthusiastic highly organized and detail-oriented individual to support our Recreation Center as the Recreation Center Assistant. The City’s Parks and Recreation Department is dedicated to building a sustainable community and enhancing the quality of life for our citizens by offering affordable recreation programming and safe well-maintained parks. If you are driven by a desire to contribute and have a commitment to public service, come join our Recreation Team! Under administrative direction of the Recreation Coordinator, the Recreation Center Assistant is responsible for performing duties supporting the daily functions of the Recreation Center with various administrative and accounting functions. Duties are varied and are carried out with a degree of confidentiality and discretion, requiring independent judgement including but not necessarily limited to, typing, filing, greeting the public, answering phones, providing general information, production of various reports, data entry, marketing, managing schedules, and coordinating staff calendars, trainings, and meetings, memos, and notices. Employees in this class exercise considerable discretion in matters of a sensitive and confidential nature and can resolve issues. Position performs work under charge with a degree of latitude in independent judgment, with work reviewed by the Recreation Coordinator. Performs related work as required.
EXAMPLE OF DUTIES
ESSENTIAL JOB FUNCTIONS, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. Essential duties and responsibilities may include, but are not limited to, the following: Essential Duties and Responsibilities: Performs administrative support functions and more complex tasks including organizing and conducting assignments according to deadlines, performing all clerical functions and receptionist duties including greeting the public, answering telephones and responding to inquiries, providing general information in a professional manner, performing data entry, filing, general word processing, tracking of information and other similar administrative duties.Prepares, composes, and distributes, as applicable, a variety of written materials to include memoranda, correspondence, summaries, annual reports, facsimiles, using their own initiative regarding administrative matters and general office policies for supervisor’s approval. Prepares and posts staff meetings and trainings.Prepares schedules for staff and programs.Develops marketing strategies, updates website and outside promotion.Assists in the development of volunteers and volunteer coordination.Responsible for maintaining software updates and training for part-time staff.Files and retrieves various records, files, forms, contracts and/or related department documentation as directed.Assists with accounts payable process to include receiving invoices and statements, collection of statement detail; contacting vendors to obtain information, and processing purchase orders. Assists in the development and implementation of the department’s budget.Receives, processes and/or distributes mail; prepares forms, letters, and parcels for mailing.Delivers and picks up documents and obtains signatures.Orders materials and supplies and maintains office inventory by checking stock to determine inventory levels; anticipates supply needs; verifies receipt of materials and supplies. Operates a variety of modern office equipment in processing information to prescribed formats.Contributes to team effort by accomplishing related duties as needed or assigned by the Recreation Coordinator.Emergency Management: Participates with Emergency Management when the need arises with the duties assigned. Work Schedule: Position is Full Time 40 hours worked per week.Regular and consistent attendance for the assigned work hours is essential.Special Requirements: May be required to work weekends, or after hours for special events, meetings or during emergency situations as required.
SUPPLEMENTAL INFORMATION
The City of Bastrop is an Equal Employment Opportunity Employer (EEO) and values diversity in its workforce. As an EEO employer, the City provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. **Employment is contingent on passing post-offer, pre-employment drug testing and criminal background investigation.**
