Legal Assistant

Essential Job Functions: Responsible for specialized and confidential secretarial duties under the direction of the City Attorney. Composes correspondence and a variety of legal documents including Open Records Request and Attorney General letters. Maintains a calendar of case events and the City Attorney’s calendar; answers telephone and routes calls; drafts routine ordinances and resolutions; responsible for requisitioning and purchasing of equipment, supplies and supply inventory; processes department invoices; makes travel and lodging arrangements for the department. Responsible for timely submission of monthly departmental report.

Other Job Functions: Performs other duties as required. Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

Knowledge: Knowledge of secretarial practices and procedures; knowledge of business English, spelling, grammar, arithmetic and vocabulary; thorough knowledge of office practices, procedures, systems and equipment; knowledge of general municipal operations and organizations; thorough knowledge of computers and associated software including Microsoft Office; knowledge of IBM Series (AS/400) financial, payroll and purchasing software preferred.

Skills/Abilities: Ability to operate modern office machinery; ability to set up and type a variety of letters, reports and records; ability to input data accurately and in a timely manner; ability to understand and follow oral and written instructions with minimal supervision; ability to establish and maintain effective working relationships with other employees and the public; ability to operate a calculator; ability to type 40-45 wpm on a personal computer preferred; ability to work in an office environment with frequent interruptions by the telephone. Bilingual helpful.

Physical Requirements: Constantly sees and hears; frequently operates a computer, answers telephone, enters data, sits, lifts and carries objects weighing up to 10 lbs., uses a calculator, operates a printer, fax machine, files, sorts, types, writes by hand, stands, walks, bends; infrequently lifts objects weighing up to 25 lbs.

Education/Experience: Graduation from high school or equivalent. Two (2) years of law office clerical experience; minimum of six (6) months actual work experience utilizing Microsoft Office; six (6) months experience in data entry; experience answering a multi-line phone with heavy load of incoming calls preferred; must have excellent grammar skills.

Other: Skills test administered. Must possess a valid Class C driver's license with a good driving record. Other state valid Driver’s License equivalent to Texas Class C with a good driving record will be considered. Texas state law requires within 30 days of residency, you must possess a valid Texas driver’s license. Applicant selected for hire will be subject to a background investigation and drug/alcohol screen test.

The City of Beaumont provides equal employment opportunities (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, The City of Beaumont will provide reasonable accommodations for qualified individuals with disabilities. To request a reasonable accommodation or other assistance contact a Human Resources representative at (409) 880-3777 or through RELAY Texas at 1-800-735-2989 or mail your request to P.O. Box 3827, Beaumont, Texas 77704.

The City may consider all related education and/or experience in determining the applicant's minimum qualifications and starting salary.