What are the responsibilities and job description for the Legal Assistant (PT) position at City of Beaumont, TX?
Salary : Depends on Qualifications
Location : Beaumont, TX
Job Type : Part Time
Job Number : 5677
Department : City Attorney
Opening Date : 10 / 08 / 2024
Duties and Responsibilities
Essential Job Functions : Conducts elementary legal research; drafts pleadings, motions, and Attorney General letters; transcribes witness statements; summarizes discovery documents; electronically files pleadings, motions, etc., with state and county courts; scans, manages, and maintains database of departmental files; coordinates witness scheduling and meetings; responds to citizens inquiries; performs secretarial duties of a specialized, confidential and complex nature; responsible for confidential material; composes and / or transcribes correspondence and a variety of legal documents; maintains calendar of case events; answers telephone and routes calls.
Other Job Functions : Performs other duties as required. Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.
Working Conditions
Work indoors in a normal office environment. Must be available to work overtime as needed.
Minimum Essential Qualifications
Knowledge : Thorough knowledge of legal practices, procedures, terminology, and form; knowledge of Texas E-Filing System; thorough knowledge of secretarial practices and procedures; knowledge of business English, spelling, grammar, arithmetic and vocabulary; thorough knowledge of office practices, procedures, systems and equipment; knowledge of general municipal operations and organizations; thorough knowledge of software including WordPerfect for Windows and Microsoft Word and EXCEL; knowledge of IBM iSeries (AS / 400) financial, payroll and purchasing software preferred; knowledge of law publications.
Skills / Abilities : Ability to operate modern office machinery; ability to set up and type a variety of letters, reports and records; ability to input data accurately and in a timely manner; ability to understand and follow oral and written instructions with minimal supervision; ability to establish and maintain effective working relationships with other employees and the public; ability to operate a calculator; ability to type 40-45 wpm on a personal computer preferred; ability to work in an office environment with frequent interruptions by the telephone. Bilingual helpful.
Physical Requirements : Constantly sees and hears; frequently operates a computer, answers telephone, enters data, sits, lifts and carries objects weighing up to 10 lbs., uses a calculator, operates a printer, fax machine, files, sorts, types, writes by hand, stands, walks, bends; infrequently lifts objects weighing up to 25 lbs.
Education / Experience : Graduation from high school or equivalent supplemented by two (2) years of office clerical experience in a fast-paced environment; minimum of six (6) months actual work experience utilizing Microsoft Office and WordPerfect; knowledge of the IBM iSeries system preferred; six (6) months experience in data entry; experience answering a multi-line phone with heavy load of incoming calls preferred; must have excellent grammar skills.
Other
Typing test from 40-45 wpm preferred; Data entry test at 80 kspm preferred. Must possess a valid Class C driver's license with a good driving record. Other state valid Driver's License equivalent to Texas Class C with a good driving record will be considered. Texas state law requires within 30 days of residency, you must possess a valid Texas driver's license. Applicant selected for hire will be subject to a background investigation and drug / alcohol screen test.
The City of Beaumont provides equal employment opportunities (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and / or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, The City of Beaumont will provide reasonable accommodations for qualified individuals with disabilities. To request a reasonable accommodation or other assistance contact a Human Resources representative at (409) 880-3777 or through RELAY Texas at 1-800-735-2989 or mail your request to P.O. Box 3827, Beaumont, Texas 77704.
The City may consider all related education and / or experience in determining the applicant's minimum qualifications and starting salary.
All Full-Time Civilian employees have the option to receive medical, prescription, and dental insurance.
Do you possess a high school diploma or equivalent supplemented by two (2) years of secretarial and general clerical work in a fast-paced environment?
Do you have a minimum six (6) months work experience with Microsoft Office applications (Word, Excel, PowerPoint, etc.)?
Do you posses six (6) months experience in data entry?
Do you have experience answering a high volume of calls on a multi-line phone?
Do you have a minimum one (1) year experience electronically filing documents with state and county courts?
Required Question
