ACCOUNTING CLERK

POSITION TITLE:               Accounting Clerk

REPORTS TO:                    Accounting, Reporting and Compliance Manager

SUPERVISES:                     N/A

PURPOSE OF POSITION: Responsible for assisting in the efficient operation of the Finance Department by ensuring the accurate processing of financial, payroll and accounting data, and supports the Finance Director with administrative tasks.  Performs duties that require a high level of confidentiality using sound judgment with considerable independence under the administrative direction of the Finance Director

ESSENTIAL FUNCTIONS:

Performs administrative and accounting functions, requiring a thorough knowledge of City and departmental policies and procedures and the exercise of considerable independent judgment, with direction from the Finance Director.

Manages Mail room, sorts and distributes mail. Answers telephones, directs calls to appropriate personnel or handles inquiries and provides information to callers according to department policies.

Reception duties include greeting individuals, ascertaining their needs, directing them to the appropriate sources for assistance and/or independently answers questions regarding certain city events, procedures, policies, and regulations.  Maintain Finance department calendars.

Assist with records management including but not limited to filing, storage, and disposal of City records in compliance with Nebraska law.

Performs administrative and accounting support functions including check/credit card/cash receipts, processing, and serves as a backup for certain accounts receivable and payable functions, all requiring a high level of accuracy, confidentiality and independent judgment. 

Assist with accounts receivable by updating receivables sub-ledger, recording invoices and payments, confirming payments correlate to invoices and verifying amounts calculated by outside companies and following up on any outstanding invoices.

Checks invoices, vouchers, standard forms, applications and reports for completeness and accuracy; balances credit card, cash receipts and permit fees and makes daily report and deposit, maintains control ledgers for various bills and other data.

Assists in the performance of the accounts payable function by confirming disbursements are properly

supported and performing other accounts payable duties as assigned including Vendor statement processing and cross-training activities.

Records daily receipts, prepares bank deposit information, and verifies supporting documentation.

Assists with office supply distribution and recording transactions. Communicating supply inventory with Purchasing Agent.

ESSENTIAL FUNCTIONS: (Continued)

Operates copier, postage meter, calculator, typewriter, computer, telephone and other office devices to ensure the fast and efficient completion of tasks.

Performs accurate mathematical calculations in the performance of job duties.

Operates computers programmed with accounting software to record, store, and analyze information.

Maintains the confidentiality of all departmental documents and transactions.

Establishes and maintains effective working relationships with the general public, supervisors, coworkers, and municipal officials.

*Attendance at the assigned work location is an essential function.

ESSENTIAL EDUCATION, KNOWLEDGE, EXPERIENCE AND ABILITY:

Associate’s Degree in Business Administration or related field of study AND five (3) years’ experience in an accounting or finance-related position; or any combination of work experience, education and  specialized certifications equal to the above requirements.

Knowledge of and ability to utilize general office procedures, standard clerical techniques, and office equipment.

Ability to maintain the confidentiality of all department documents, records, and reports.

Ability to establish and maintain effective working relationships with supervisors, coworkers, and the general public.

Ability to effectively communicate, present information, and respond to questions from supervisors, coworkers, and the general public including knowledge of, and experience in, using proper telephone etiquette.

Ability to work independently, prioritize work, meet deadlines, and make decisions on the basis of established policies and procedures including the ability to compile, maintain and submit required reports and records accurately and in a timely manner.

Knowledge of and experience in a variety of computer systems, hardware, and software packages.

Ability to apply proper grammar, spelling, and punctuation in preparing written records and reports.

Ability to apply common sense understanding in carrying out written and oral instructions.

Ability to read and comprehend simple instructions, short correspondence, and memos.

Knowledge of and ability to utilize the English language, proper grammar, vocabulary, spelling, and punctuation.

Ability to perform accurate mathematical calculations in the performance of job duties.

Ability to perform job duties with thoroughness, accuracy, and attention to detail.

Ability to apply departmental policies and procedures.

Ability to perform duties efficiently while managing frequent interruptions.

Ability to accurately prepare and maintain various records, reports, correspondence, and other departmental documents.

ESSENTIAL EDUCATION, KNOWLEDGE, EXPERIENCE AND ABILITY: (Continued)

Ability to deal with the general public in a courteous and tactful manner. Ability to plan and organize a personal work schedule, set priorities and meet deadlines.

ESSENTIAL PHYSICAL DEMANDS AND TYPICAL WORKING CONDITIONS:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is generally performed indoors in an office setting and requires routine walking, standing, kneeling, bending, crouching, reaching, stooping, and climbing. The incumbent is occasionally required to lift and carry office supplies, books, files, and other materials weighing up to 25 pounds.  The incumbent is required to frequently sit for extended periods of time, talk, hear. Hand-eye coordination is necessary to operate computers and various other pieces of equipment.  While performing the duties, the incumbent is required to use hands to finger, handle, feel, or operate objects, equipment, or controls and to reach with hand and arms.  Work hours may occasionally be required in times of darkness.  Vision abilities required include close vision and the ability to adjust focus. The individual is regularly working in front of a computer screen which may cause eye strain. Work may be stressful when meeting deadline requirements and dealing with the general public. 

Created 7/20/08

Revised 6/30/14

Revised 1/2017

Revised 10/2023

Revised 12/2024

The City of Bellevue is an Equal Opportunity Employer.  We do not discriminate on the basis of race, religion, color, sex, age, national origin, or disability.  If specific accommodation is needed in order to apply for this position, please contact the Personnel Office at (402)293-3019.