What are the responsibilities and job description for the Staff Accountant position at City of Bellmead, Texas?
Job Summary
Under the general direction of the Assistant Finance Director, the Staff Accountant is responsible for assisting the Finance Department in the areas of banking transactions, accounting systems, and the annual audit process and report. The position is also responsible for assisting in the budget process and monitoring, preparing data and analyses as needed and providing assistance to other Finance staff.
SUPERVISION
RECEIVES direct supervision from the Assistant Finance Director.
EXERCISES no supervision.
Essential Job Functions
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
Under the general direction of the Assistant Finance Director, the Staff Accountant is responsible for assisting the Finance Department in the areas of banking transactions, accounting systems, and the annual audit process and report. The position is also responsible for assisting in the budget process and monitoring, preparing data and analyses as needed and providing assistance to other Finance staff.
SUPERVISION
RECEIVES direct supervision from the Assistant Finance Director.
EXERCISES no supervision.
Essential Job Functions
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
- Accounting
- Reconcile various monthly bank statements and investment reports.
- Update and maintain an array of records regarding employee records, liens, and data on City fleet.
- Assist in preparation of the comprehensive annual financial report.
- Create and process journal entries.
- Process 1099-Misc forms.
- Certify and disseminate City-wide financial reports.
- Compile and assemble narrative, financial and statistical data as needed/directed.
- Compiles the City’s quarterly financial report for distribution to City Council and department heads.
- Purchasing and Financial Controls
- Complete background checks on potential vendors.
- Proof travel requests for all City staff and officials. Forward advance requests for approval and payment. Track and review completed travel reports for accuracy and completeness.
- Verify and process monthly insurance and ongoing construction invoices.
- Budget
- Compiles monthly budget reports.
- Conducts analysis of certain expenditures and trends for use in budget forecasting.
- Prepares data for budget development meetings.
- Assists in the preparation of budget presentations to the City Council.
- Assists in preparation of the annual budget document.
- Assists in maintenance and creation of spreadsheets and reports utilized in annual budgeting and project evaluations.
- Audit - Process Documentation & Risk Management
- Documents through flow-charts, narratives and/or presentations the flow of key processes for the purposes of risk identification and training.
- Identifies risks in City processes and determines the nature and severity of risks.
- Identifies or creates mitigating controls for significant risks.
- Assists City personnel in the implementation of controls.
- Audit - Work Product & External Audit Liaison
- Creates process and control testing documentation that effectively presents risk identification, and control design and implementation, as well as control operating effectiveness.
- Creates documentation that provides value through suggested improvements where necessary.
- Maintains and works with Assistant Finance Director to improve the City’s internal control manual.
- Coordinates the delivery of all internal control related requested records and support to the external auditors.
- Answers questions auditors may have, with direction from Assistant Finance Director.
- Department Support
- Handle records requests.
- Prepare and coordinate bad debt postings, mailings, and collection reports.
- Provide backup for Utility Billing Customer Service Representatives, Accounts Payable, and Payroll functions as needed.
- Other Duties
- Update the Finance Department page on the City website with current, relevant information for City employees and site visitors.
- Prepare a variety of reports, forms, and statements as required.
- Execute various routine clerical duties such as typing and filing.
- Perform other duties as assigned.
- Foster a positive, collaborative, and harmonious work environment, discouraging negative behavior.
