WRF Mechanical Systems and Reliability Supervisor

Summary

The City of Bend Water Services Department is actively recruiting for one (1) full-time WRF Mechanical Systems and Reliability Supervisor. This opportunity is a non-represented, FLSA exempt position (not eligible for overtime). The position reports to the Water Reclamation Manager in the Water Services Department.

To be considered for positions, applicants must have a complete application packet that includes the following:

• The online application completely filled out via Government Jobs/NeoGov (access also available on City of Bend website under Human Resources/Job Openings)
• Attached Cover Letter (required)
• Attached Resume (required)
• Attached valid Credentials, Certifications and Licensing (if applicable)
  
  

Applicants must provide certification that they are a veteran or disabled veteran to receive Veteran’s Preference .

Application deadline is Friday, April 4, 2025 (04/04/2025) at 12:00 (noon) Pacific Time.

Summary

This position supervises the Water Reclamation Maintenance work group. They are responsible for providing mechanical, professional, technical, and administrative support for the City and departmental operations. They supervise and support the Water Reclamation Facility (WRF) maintenance staff, ensuring efficient equipment functionality and regulatory compliance. The role involves the direct supervision of a broad range of staff, including those performing electrical professional duties (Electricians), instrumentation and control technicians, and skilled mechanics of various levels. This position reports to the Water Reclamation Facility Manager.

Classification Overview

Provides professional, technical, and administrative support for City and departmental operations and services by providing supervision and support programs or organizational units. May support the work of other departments and/or the community. Responsible for the supervision of a broad range of staff including those performing professional, technical, and skilled work that may require advanced knowledge, education, or certifications/licenses. Reports to a classification within the Manager Series or a non-represented position that is equal to or greater than the Manager Classification.

Work Scope: The work product or service affects the design or operation of systems, programs, or equipment; the adequacy of such activities as field investigations, testing operations, or research conclusions; or the social, physical, and economic wellbeing of people.

Complexity of Work

Complexity: Work focuses on varied situations that require analysis or interpretation, application of technical skills and expertise and understanding interrelated processes. Can require evaluating multiple sources of information and using analytical and evaluative judgment to identify, select alternatives and solutions.

Degree of Independence: Sets priorities and organizes work; existing practices are used as guidelines to determine work methods; works independently and resolves most problems; important, non-routine work is reviewed.

Decision Making Authority: Regular exercise of independent judgment within accepted practices and in accordance with established policies and procedures. Makes recommendations that affect policies, procedures, and practices. Refers decisions involving exceptions to accepted practices to supervisor.

Budget Authority: Makes recommendations on budgetary decisions. May have authority to approve some expense items. May make recommendations on expenses and/or revenue-generating activities.

Span of Control: Provides direct supervision of a medium to large work unit performing varied, technical, and advanced functions which may require advanced certifications.

Impactful Actions

• Has the authority to commit the employer in matters that have significant financial impact.
• Represents the organization during important negotiations and meetings.
• Makes or recommends decisions that have a significant impact on general business operations or finances to a significant degree.
  
  

Functions, Duties And Responsibilities

Essential Functions Include:

The information provided below encompasses the essential functions and capabilities linked with this position.

Duties And Responsibilities

The individual in this position is expected to engage in the following work-related activities.

• Supervises the activities of water reclamation facility repair and maintenance functions. This includes implementation of and adherence to applicable policies, procedures, standards & specifications in the areas of maintenance and repair on assets at grade or underground.
• Supervises, monitors and inspects completed work for compliance with applicable federal, state, and local laws, ordinances, standards, and regulations.
• Supervises and instructs subordinates in the use of equipment associated with the maintenance, repair, upgrade, and expansion of the existing water reclamation systems, and other tasks as required to safely and successfully complete assigned projects.
• Develops and enforces standard practices, policies, and procedures for daily operations of projects, and tasks; establish goals and direction and communicate expectations to staff.
• Assists in the planning, development, implementation, and administration of WRF and wastewater utility initiatives.
• Monitors and evaluates unit performance, identifying opportunities for improvement and overseeing new tasks and responsibilities for assigned projects.
• Ensures the use and accuracy of the utilities asset management system by work group staff.
• Performs research and initiates the purchase and inventory management of equipment, supplies and tools necessary to complete all repairs or replacement.
• Prepares and maintains a variety of work order records and logs related to daily activities and operations; prepares technical memorandums/reports for dissemination to internal departments and/or external agencies.\
• Communicates and coordinates frequently with other utility work groups and their respective supervisors to ensure the overall needs of the utility are being met including proactively addressing major utility operations, maintenance, and labor issues.
• Assists in the development, administration, and monitoring of the division budget, including allocating resources and recommending expenditures and contracted services.
• Procures and manages private contractor work related to this Utility work group’s functional area of responsibility.
• Ensures availability of support staff for after-hours emergency work and on-call standby duties.
• Create standard practices, policies, and procedures for day-to-day operations of the unit, projects, or tasks; establish goals and direction and communicate expectations to staff.
• Assist in the planning, development, implementation, and administration of unit and Department initiatives.
• Develop and monitor unit performance and identify opportunities for improvement; oversee development of new tasks and responsibilities for assigned work unit’s projects.
• Ensure that critical unit functions are completed, and tasks and duties assigned to staff are achieved within schedule or progressing as scheduled.
• Communicate the status of projects and tasks with City of Bend management and other related units and make recommendations and adjustments as necessary.
• Assist in the development and administration of the unit’s budget, including assisting with the cost analysis of work duties, projects, and operational staffing.
  
  

Supervisory Responsibility

This position is a management position which encompasses supervisory responsibility, including the following tasks.

• Directly supervise all team members, including training, assigning, and directing work, evaluating performance, disciplining as necessary, and addressing employee concerns and grievances.??
• Provide team members with regular feedback on performance, including frequent informal feedback, annual performance reviews, assisting with professional development, and making recommendations for employee separations, promotions, or special assignments.??
• Participate in the recruitment of new employees, including interviewing and making hiring recommendations/ decisions and compensation recommendations.??
• Disseminate, implement, and enforce organization and team standards, policies, and procedures, including providing proper guidance to those carrying out related duties.
  
  

Knowledge, Skills And Qualifications

Knowledge, Skill, and Abilities

The individual in this position is expected to possess and exhibit the following knowledge, skills, and abilities.

Knowledge:

• Knowledge of a body of standardized rules, procedures, or operations that require considerable training and experience to perform the full range of standard clerical assignments and resolve recurring problems;
• Skill, acquired through considerable training and experience, to operate and adjust varied equipment for purposes such as performing numerous standardized tests or operations;
  
  

Skill & Ability Requirements

• Applying asset management and water utility design principles and practices in a wastewater treatment setting;
• Training and certifying staff to adhere to these critical safety protocols, ensuring regulatory compliance and promoting a safe working environment.
• Maintaining and operating mechanical systems used for wastewater treatment systems;
• Monitoring, supervising and assessing performance of subordinates including prioritization and assignment of work;
• Resolving conflict;
• Managing projects;
• Using a computer and related software applications including Microsoft;
• Applying local, state and federal laws, rules and regulations;
• Investigating and resolving potentially hazardous situations;
• Performing and supervising skilled water and wastewater utility installation, maintenance, and repair activities;
• Operating light to heavy equipment and other tools of the trade including utility tools;
• Providing customer service;
• Collecting, recording, and analyzing data, preparing reports, reading and interpreting blueprints and specifications;
• Performing complex mathematical calculations;
• Forecasting future operational and/or facility needs;
• Developing and monitoring budgets;
• Analyzing situations, identifying alternative solutions, projecting consequences of actions, and implementing recommendations;
• Developing, documenting and implementing standard operating procedures;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisors, the general public, and other stakeholders sufficient to exchange or convey information to provide and receive work direction.
• Manage a high volume of tasks at one time, including organizing and prioritizing own work and the work of others.
• Maintain the knowledge of principles and standards of employee supervision, including training, scheduling, and performance evaluation.
• Work independently with general direction while also working as part of a team and collaborating with others.
• Maintain working knowledge of software, databases, and programs applicable to the work unit’s assignments.
• Understand, remember, communicate, and apply complex oral and/or written instructions and factual information.
• Ability to supervise a multicultural workforce, promote an equitable workplace environment, and apply equitable program practices to diverse and complex City services.
• Ability to make decisions within established policies and procedures that influence the daily operations of the unit and work of subordinate staff.
  
  

Education, Experience, Certifications and/or Licenses

Any combination of experience and training that would likely provide the knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be as noted below.

• High School/GED or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities as outlined in this job description.
• 2 to 3 years’ experience in a similar position and/or performing similar tasks.
• 2 to 3 years of supervisory experience
  
  

Specific Requirements And/or Qualifications

• Ability to obtain within 12 months and maintain Certified Maintenance and Reliability Technician (CMRT)
• Ability to obtain within 12 months and maintain Certified Maintenance and Reliability Professional (CMRP).
• Current and valid Driver's license per City policies outlined in the Employee Handbook.
  
  

Preferred Qualifications

• Experience working for a public agency.
  
  

Distinguishing Characteristics

• Supervisor III is the highest level of three classifications in the supervisor Series
• Supervisor II is distinguished from the Supervisor III in that the latter is a supervisor over a work unit performing broad, varied, and technical work which ranges from routine to difficult/complex work. The former has the responsibility over a larger unit that is varied or technical requiring advanced specialization/certifications. The work unit(s) supervised have greater consequences for operational failures.
• The Supervisor series is distinguished from the Manager series in that the latter has greater responsibility for decision making, program implementation, budget management and oversight, and activities with broader organizational impact. Positions assigned to the supervisor series do not supervise staff with direct reports.
  
  

Diversity & Equal Opportunity Employer Statement

The City of Bend is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. At the City of Bend, we don't just accept differences; we value them. We are proud to be an Equal Opportunity Employer and support the Americans with Disabilities Amendments Act (ADAAA) and the Oregon Equal Pay Act.

Diversity & Equal Opportunity Employer Statement

The City of Bend is committed to fostering, cultivating and preserving a culture of diversity and inclusion. At the City of Bend, we don't just accept differences; we value them. We are proud to be an Equal Opportunity Employer and support the Americans with Disabilities Amendments Act (ADAAA) and the Oregon Equal Pay Act.