What are the responsibilities and job description for the Accounts Payable/Payroll Clerk position at City of Benton Harbor?
Supervised by: Finance Director/Treasurer
GENERAL SUMMARY:
This is specialized accounting clerical work involving the performance of difficult and highly responsible work. Employees are responsible for preparing and maintaining payroll, billing, cost accounting, and vendor payments. The employee is responsible for posting, taking trial balances, preparing reports, reconciling bank accounts and performing related office clerical duties relating to the City’s ledgers and journals of accounts.
Employees work under general supervision of a designated supervisor and may exercise work direction over others.
ESSENTIAL JOB FUNCTIONS
GENERAL SUMMARY:
This is specialized accounting clerical work involving the performance of difficult and highly responsible work. Employees are responsible for preparing and maintaining payroll, billing, cost accounting, and vendor payments. The employee is responsible for posting, taking trial balances, preparing reports, reconciling bank accounts and performing related office clerical duties relating to the City’s ledgers and journals of accounts.
Employees work under general supervision of a designated supervisor and may exercise work direction over others.
ESSENTIAL JOB FUNCTIONS
- Any one position may not include all the duties listed, nor do the listed examples in clued all tasks which may be found in positions of this class.
- Computes and prepares City Payroll and fringe benefits for payment and recording.
- Prepares various required reports such as quarterly social security reports, monthly budgetary reports.
- Posts to cash receipts and disbursements journals; summarizes journal entries and posts to ledgers.
- Prepares periodic reports of balances, revenue and expenditures, and other financial reports as required.
- Bills out accounts receivable, distributing credit upon billing and periodically balancing accounts receivable detail to control ledger account.
- Prepares vouchers, receipts, journal entries and all other input data in proper form for processing through automated appropriation and expenditures program; balances and reconciles reports generated through automated program to books and accounts.
- Posts delinquent tax collections and balances rolls to proper ledger accounts. Verifies posting and balancing of all cash received as to accounts credited and amounts. (Backup Position)
- Reconciles bank statements with the proper records.
- Operates a computer to compile and report the city’s computerized operations and reporting systems.
- May answer correspondence requiring knowledge unique to the area of assignment.
- Prepares vouchers for payment of bills, payrolls and records vouchers issued to ensure budget is not overspent.
- Any one position may not include all of the duties listed, nor do the listed examples include all tasks which may be found in positions of this class.
- Collects both current and delinquent taxes (a task which includes specialized knowledge of tax regulations) (Backup Position)
- Interacts with the County’s data processing department in solving tax related processing problems. (Backup Position)
- Performs related work as required.
REQUIRED MINIMUM QUALIFICATIONS:
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position.
Education / Experience: High school diploma, associate’s degree preferred, including or supplemented by courses in bookkeeping or accounting, and at least two years of successful experience in bookkeeping or accounting work, or an equivalent combination of education and experience.
Knowledge: Considerable knowledge of the principles of bookkeeping and account keeping, clerical methods, office practices, and modern equipment.
Skills: Must possess the ability to make rapid entries and computations, type or keyboard minimum of 40 wpm, work accurately with figures, operate computers, follow oral and written instructions, supervise the work of subordinates, establish and maintain effective working relationships with the public and with other employees.
License/Certifications: None
PHYSICAL DEMANDS/WORK ENVIRONMENT:
While performing the duties of this job, the employee is regularly required to stand, sit, talk or hear. The employee frequently is required to use hand and fingers. The employee is occasionally required to travel to other locations. The employee must frequently lift and/or move light weight items.
All applicants will be subject to drug screening, driving record and criminal background checks.
A skills test will also be administered to all candidates.
Note: This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Persons will follow any other instructions and perform any related duties, as may be required by their manager, supervisor or department head.
The City of Benton Harbor is an equal opportunity employer and a drug-free workplace.
