Adoption Coordinator

This position is responsible for coordinating all social media networking and public adoption events and activities related to the city animal shelter including, but not limited to, shelter operations, shelter adoptions, and volunteer program management to maintain smooth and efficient operation of the shelter through facilitation of open kennels by rescue/adoption. 

• Bachelor’s degree in animal science or two (2) years of supervisory experience in animal control and/or animal health, in the public or private sector, or any equivalent combination of education, training, and experience.
• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
• Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with having had a similar position for a minimum of two years.
• Completion of a computer skills test PRIOR to submitting application.  Applicants must submit results of skills testing with application for employment. 
• Possession of a valid Class C Driver’s License issued by the State of Texas for the type of vehicle or equipment operated. 
• Must obtain Animal Control Officer certification within one (1) year of hire.
• Essential knowledge and experience in the use of various social media platforms.
• Essential knowledge of state retention laws pertaining to governmental social media platforms.
• A polygraph exam will be conducted on all applicants under final consideration for this position.
• Credit checks will be conducted on all applicants under final consideration for this position.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following: 

• Participate in the development and implementation of goals, objectives, and priorities for animal adoption/rescue services.
• Ensure prompt response to and resolution of resident inquiries in relation to adoption or rescues.  
• Receives monies for payment of various fees including pet redemption, pet adoption, and pet tags/licenses.
• Maintains web site for the Animal Control department.
• Balances a cash drawer; prepares bank deposits as necessary.
• Types and files various correspondence and reports.
• Assist in the monitor of maintenance of records for Animal Control activities including, but not limited to, the number and type of animals picked up, and the preparation of statistical reports.
• Prepares and promotes information for Animal Control programs to the public, social media, and news media; speaks to civic groups and other organizations.
• Promotes communication between the City of Big Spring, rescue organizations, and the general public while maintaining confidentiality of work-related issues and City information.
• Promotes communication and participation with animal shelter volunteers.
• Prepares or oversees volunteers’ schedules and participation with the Animal Control department.
• Counsel/educate citizens and provide information and assistance regarding responsible animal ownership/ordinance requirements (leash law, registration, animal behavior, etc.).
• Prepares written communication and special projects such as adoption events.
• Performs other related duties as assigned.

• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.  
• Knowledge of modern office practices and procedures.
• Knowledge of applicable federal and state statutes, city ordinances, and city, department and safety policies and procedures.
• Skill in data entry.
• Skill in maintaining records.
• Skill in file management and basic bookkeeping.
• Skill in operating various office equipment including a computer using police software, calculator, copier, facsimile machine, and a two-way radio. 
• Excellent public relation and written communication skills.
• Knowledge of animal breeds and species.
• Knowledge of animal disease management and safety protocols.
• Knowledge of city roads and geography.
• Skill in animal care.
• Skill in safely handling animals, including those with unknown temperament.
• Skill in establishing and maintaining good working relationships with other city employees and the public.
• Knowledge of modern office procedures to include intake of fees and associated accounting procedures.
• Skill in oral and written communication.

SUPERVISORY CONTROLS

The Police Chief assigns work in terms of general instructions.  The work is reviewed for compliance with procedures, accuracy, and the nature and propriety of the final results.   

GUIDELINES 

Guidelines include relevant state laws, city ordinances and departmental policies and procedures. These guidelines are generally clear and specific but require some interpretation in application. 

COMPLEXITY 

The work consists of related clerical duties and related animal shelter duties which contribute to the complexity of the work. Inclement weather, animal dispositions, numerous interruptions and public emotions contribute to the complexity of the work. 

SCOPE AND EFFECT 

The purpose of this position is to promote and facilitate the rescue and/or adoption of animals at the shelter, educate the public regarding responsible pet ownership, and maintain efficient shelter operations. Successful performance in this position contributes to the safety of the community. 

PERSONAL CONTACTS

Contacts are typically with co-workers, animal owners, and the general public.

PURPOSE OF CONTACTS 

Contacts are typically to exchange information and provide services.

PHYSICAL DEMANDS

 The work is typically performed while standing, walking, running, bending, crouching, or stooping.  The employee must occasionally lift heavy objects and be able to drive a vehicle to and from various work sites. Ability to lift bags of materials such as dog food or animals.  The work requires the use of protective devices such as masks, goggles, or gloves.

WORK ENVIRONMENT

The work is performed both indoors and outdoors.  The employee may be exposed to noise, infectious or contagious diseases, hazardous chemicals, odors, inclement weather, and dangerous animals.  

SUPERVISORY AND MANAGEMENT RESPONSIBILITY: 

None

Salary : $44,106