Project Manager/Asset Coordinator

"Applicants must be currently authorized to work in the United States on a full-time basis."

Position Overview

Salary Range: $32.6315 - $35.9560/hour. Salary reflects Step 1 and Step 3 of a 7-step pay scale. Salary at hiring will be dependent upon the applicant's education, experience, and training.

Job Summary:

Under general supervision to perform professional project management work involved in the construction of parks and recreation capital improvement projects including park and trail planning and construction, irrigation systems, grading and drainage, parking and structures; to act as a project manager on assigned projects. This position performs a full range of duties as assigned, working independently and exercising judgment and initiative. Performs asset coordination including inventory, locate, assess condition for improvement or replacement. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. This position will routinely interact with consultants, contractors, and departmental staff in all phases of project management.

Scope of Responsibility:

Incumbent has a high degree of understanding of department and functional operations and is able to work with considerable initiative. With overall guidance from senior management, the incumbent will make decisions by applying established management and professional principles. Incumbent may develop or recommend new ways of solving complex and technical problems. Work product has noticeable impact on departmental operations as well as some impact on the overall City operation. Incumbent must have the ability to exercise discretion regarding confidential matters, which requires considerable tact, sense of timing, and the ability to engender trust.

Essential Duties and Responsibilities

Project Management/Asset Coordination

• Serves as project manager on assigned projects; oversees, directs, and reviews the work of assigned professional and technical consultants and contractors; establishes design criteria to be used by project staff and/or outside consultants; provides direction and review of project documents; reviews preliminary and final estimates of work and material requirements; coordinates required advertising for bids.
• Researches applicable codes, regulations and requirements for assigned project; oversees the development of construction plans and specifications; oversees and prepares changes as field conditions warrant. Maintains constant awareness of progress on assigned projects to assure compliance with designated time and cost schedules for project completion;
• Supervises and monitors the work of all consulting landscape architects, engineers, architects, and contractors; verifies and approves all contractor's work estimates, payment requests, and change orders; performs site inspections during construction for compliance with original plans and specifications; develops project close-out reports, ensures accuracy of as-built plans and maintain project files.
• Participates in the evaluation of procedures and in the development of new and improved practices and preparation of standards for design and materials of
• Prepares special studies and reports as necessary for project files and other City staff.
• Manages all project files.
• Locates all Park assets, and provides detailed assessment of condition.
• Maintains inventory of all assets.
• Manages the use of City Works management program with maintenance staff to track asset maintenance and repairs.
• Provides reports on asset inventory, condition and necessary improvements.

Department Operations

• Coordinates assigned services and activities with those of other divisions, departments, and outside agencies and organizations for compliance with departmental and city ordinances, policies, standards, and accepted professional practices.
• Provides staff assistance to the Parks and Recreation Director; prepares and presents staff reports and other necessary correspondence.
• Exercises professional judgment in accordance with current accepted practice of Landscape Architecture and appropriate laws and codes.
• Participates in the development of the Capital Improvement Plan.

Performs other duties as assigned.

Qualifications and Skills

Required Qualifications and Skills:

• Bachelor’s degree in engineering, landscape architecture, management, or a related field
• Five (5) or more years of combined education and experience, or equivalent.
• Must have strong interpersonal skills
• Must have the ability to operate personal computers, and proficiency with Microsoft Office applications, or equivalent

Preferred Qualifications and Skills:

• Experience in park planning and development in communities with urban/wildland interface areas
• Experience in a public agency
• Experience with City Works management program
• Project Manager Professional (PMP) Certified

Physical Demands and Working Conditions

Work is indoors in a normal office environment 50% field visits and inventory inspections 50%. Intermittent physical effort involving lifting of 25 pounds or less is required. Work requires high attention to detail and deadlines between 45% and 70% of the time. Exposure to one disagreeable element present in moderate intensity between 15% and 45% of the time. In some department applications, it may be necessary to drive on occasion.

Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities.

Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently.

This document does not create an employment contract, implied or otherwise. The City retains the discretion to add duties or change the duties of this position at any time.