What are the responsibilities and job description for the City Hall Office Coordinator position at City of Blaine (WA)?
JOB
Performs a variety of complex and diverse clerical and administrative functions to support the operations of the City Manager, Public Works Department, and City Clerk’s office. Activities typically require strong customer service and organizational skills, attention to detail, and a high degree of accuracy. Work involves considerable public contact. Receives specialized training and possible certifications to fulfill support duties.
EXAMPLE OF DUTIES
Provides general administrative office support including reception, answering telephones, typing, processing correspondence, greeting customers, making appointments, assisting with staff reports, research, and other related projects.Processes utility request applications, customer service requests, work orders, permit applications including compliance review, applicant correspondence, tracking, and reporting.Develops and maintains a system to receive, control, and account for all Public Works inventory.Develops and maintains the disposition and monitoring plan for internal and external customer service requests including monitoring for completion.Handles various administrative tasks including but not limited to assisting with fulfilling public record requests, ordering supplies, managing online accounts, scheduling appointments, maintaining calendars and taking messages for the City.Gathers information and creates publications and presentations such as the annual Water Quality Report, Transportation Improvement Plan, Capital Improvement Plan, etc. Assists with media communications, including maintenance of the City web site.Creates and maintains a variety of forms, databases, applications, and other documents and electronic files including those requiring complete confidentiality.Attends various meetings and provides minutes and agendas from typed and handwritten notes and distributes as appropriate.Proof—reads and edits reports, records and other documents and raw data for accuracy, completeness, and compliance with established standards; compiles information and assists in preparation of financial, statistical, technical and/or narrative reports as assigned.Provides support to leadership team and City Manager on special assignments and tasks that may not be specifically listed in the position description but are Within the general occupational series and responsibility level typically associated with the employee’s classification of work.Evaluates and responds to cemetery inquiries that can include general maintenance, headstones/markers, and headstone/marker placements. Will evaluate and respond to cemetery purchases and sales as needed or required.
SUPPLEMENTAL INFORMATION
The statements contained herein reflect general details to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. This should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief to equalize peak work periods, or otherwise to balance the Workload.
Performs a variety of complex and diverse clerical and administrative functions to support the operations of the City Manager, Public Works Department, and City Clerk’s office. Activities typically require strong customer service and organizational skills, attention to detail, and a high degree of accuracy. Work involves considerable public contact. Receives specialized training and possible certifications to fulfill support duties.
EXAMPLE OF DUTIES
Provides general administrative office support including reception, answering telephones, typing, processing correspondence, greeting customers, making appointments, assisting with staff reports, research, and other related projects.Processes utility request applications, customer service requests, work orders, permit applications including compliance review, applicant correspondence, tracking, and reporting.Develops and maintains a system to receive, control, and account for all Public Works inventory.Develops and maintains the disposition and monitoring plan for internal and external customer service requests including monitoring for completion.Handles various administrative tasks including but not limited to assisting with fulfilling public record requests, ordering supplies, managing online accounts, scheduling appointments, maintaining calendars and taking messages for the City.Gathers information and creates publications and presentations such as the annual Water Quality Report, Transportation Improvement Plan, Capital Improvement Plan, etc. Assists with media communications, including maintenance of the City web site.Creates and maintains a variety of forms, databases, applications, and other documents and electronic files including those requiring complete confidentiality.Attends various meetings and provides minutes and agendas from typed and handwritten notes and distributes as appropriate.Proof—reads and edits reports, records and other documents and raw data for accuracy, completeness, and compliance with established standards; compiles information and assists in preparation of financial, statistical, technical and/or narrative reports as assigned.Provides support to leadership team and City Manager on special assignments and tasks that may not be specifically listed in the position description but are Within the general occupational series and responsibility level typically associated with the employee’s classification of work.Evaluates and responds to cemetery inquiries that can include general maintenance, headstones/markers, and headstone/marker placements. Will evaluate and respond to cemetery purchases and sales as needed or required.
SUPPLEMENTAL INFORMATION
The statements contained herein reflect general details to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. This should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief to equalize peak work periods, or otherwise to balance the Workload.