Executive Assistant (to the Chief of Police and Command Staff)

Primary Objective

• Models and contributes to a positive work environment, culture of communication, engagement and safety
• Communicates effectively and respectfully with employees and the general public, including but not limited to those of diverse racial, ethnic, religious and socioeconomic backgrounds
• Works cooperatively as a member of a team; develops and maintains effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions
• Embraces the City’s shared values and contributes towards accomplishing the City’s vision and goals by being creative, innovative, continuously learning, and communicating clearly

Examples of Duties

ESSENTIAL DUTIES

• Ensures the effective and efficient operation of the Office of the Chief of Police and respective Command Staff by providing a high level of direct support, which includes working directly with department and city staff, as well as the public
• Apply strong organizational skills to support the timely flow of information and appropriate follow-up on a wide variety of daily tasks and special projects that originate from the Office of the Chief of Police and respective Command Staff Bureaus
• Supports the Chief of Police and respective Command Staff by attending meetings, taking notes, preparing, and distributing talking points and summaries, etc. Helps coordinate meeting schedules, track progress, and ensure necessary follow-up
• Apply general knowledge of the MN Government Data Practices Act and works closely with the Data Release Coordinator in providing timely responses to the public’s request for City data and records
• When required, work closely with staff that oversee grants and agreements by processing such through legal review and, if needed, all city council processes, until final executed copies are properly distributed
• Draft or edit a variety of correspondence and confidential documents to include memorandums, reports, internal affair investigations, and agendas using standard office software
• Responds to inquiries, requests, and complaints from members of the public, organizational partners, and City staff in an accurate and professional manner
• Performs common administrative support duties such as filing, copying, opening/distributing mail, coding invoices, scheduling meetings and arranging for and processing all travel needs, with a high degree of accuracy and efficiency
• Work closely with the Administrative Assistant regarding:

• The drafting of an internal newsletter typically on a bi-monthly basis
• Performs other related duties as apparent or assigned

• Ability to balance competing demands and successfully prioritize work tasks, including working independently with minimal supervision
• Excellent skills in Microsoft Outlook, Word, Excel, and Power Point, with the ability to learn additional software programs/applications required for use by other internal city processes
• Strong oral and written communication skills
• Ability to read and effectively summarize material, accurately proofread written documents, and finalize drafts for distribution
• Knowledge of and ability to speak proper English and utilize such in written documentation
• Ability to apply good judgement, make decisions where appropriate and anticipate and initiate next steps
• Ability to maintain a high level of confidentiality; to act and share information with discretion

Minimum/Desirable Qualifications

MINIMUM QUALIFICATIONS

• Two-year college degree or certification in business administration, office management or related field and five years of progressively responsible office/administrative experience OR eight years of experience providing administrative support and coordination in a comparable setting

• Additional years of related experience
• Additional experience working in a Law Enforcement environment or multi-divisional agency
• Ability to work closely with the Chief of Police and Command Staff, offering organizational support required in meeting daily tasks and deadlines that arise

Supplemental Information

SUPERVISION OF OTHERS
This position does not supervise others.

Anticipated Hiring Range: $35.38 – $37.55 Hourly

2025 Full Salary Range: $35.38 - $47.18 Hourly

Full-Time; Non-Exempt; Non-Union; Benefits Eligible

Benefits for regular, full-time employees of the City of Bloomington (with the exception of 24 hour firefighters and 24 hour fire fighter/paramedics) include the following:

• 10 days paid vacation per year
• 13 days paid personal leave per year
• 13 paid holidays per year
• 12 weeks paid parental leave
• Employee health and dental insurance
• Paid employee life insurance
• Paid employee disability insurance
• Employer/employee paid pension
• Deferred compensation
• Tuition assistance program
• Health club membership reimbursement
• Flexible spending account
• Employee Assistance Program
• Other optional benefits
• Great suburban location, on bus line
• Free employee parking

• (Union contracts may vary from the above list.)